Finance & Procurement Operations Coordinator

About Huawei Finland R&D

With 28 sites across Europe and over 2000 researchers, Huawei’s European Research Institute (ERI) oversees fundamental and applied technology research, academic research cooperation projects, and strategic technical planning across our network of European R&D facilities. Huawei Finland Research Center was established in 2012. At our sites in Helsinki and Tampere, you will have an outstanding opportunity to be part of the leading research and development of future smart devices. We offer a career in a forward-looking industrial research team with a solid track record in innovation and publication and delivering its result as factual contributions to on-the-market devices.

Finance & Procurement Operations Coordinator

We are looking for a Finance & Procurement Operations Coordinator to support financial management and end-to-end procurement processes for our research center. In this role, you will act as the key contact between Business Units, Procurement, and the Accounting Shared Service Center. Responsibilities include budget tracking, purchase request and order management, payment monitoring, arrears resolution, and ensuring compliance with internal controls.

Main responsibilities:

· Support financial and budgets management, assist business teams in clarifying accounting rules, and track accounting variances.

· Act as the link between Business Units, Procurement department, and Accounting Shared Service Center to ensure the operational quality of the research center.

· Responsible for the end-to-end management of the research center’s integrated procurement process, including purchase request (PR) collection and creation, category assignment, Purchase Order (PO) receive, and payment tracking.

· Responsible for handling Self-Procurement Requests (SPR), providing policy interpretation and support for non-procurement intervention processes, and conducting Proactive Review.

· Responsible for the communication and training related to relevant business processes, and for promoting the standardized implementation of the integrated procurement process within the research center.

· Monitor and manage the payment for procurement, make sure all payments happen on time; manage the issues related to PR/PO and invoice, promote timely handling, and avoid process violations and external penalties caused by payment delay; analyze problems, summarize cases, promote improvement, arrange training, and improve business capabilities and process control quality; communicate with business team and clarify operational procedures and processes of procurement in accordance with financial reporting internal control objectives and operational Service-Level Agreement (SLA) requirements, track PR/PO status and provide early warnings for abnormal issues.

· Assist business team to specify the reason for the arrears, collaborate with Account Payables and business departments to drive the resolution of arrears disputes.

· Responsible for organizing and resolving abnormal issues and difficulties arising during PR entry, PO generation, acceptance verification, and payment tracking processes.

· Handle Business Unit request in sporadic supplier qualification to promote smooth and flexible self-procurement execution.

Qualifications & skills requirement:

· Bachelor degree in business administration, accounting, industrial management or related filed

· 1 year or more working experience in an operational / accounting or similar role

· Proficiency with Excel, words and PPT

· Project management experience

· Strong analytical and problem-solving skills

· Attention to detail, can work in high efficiency and stay flexible for the new challenges

· Strong verbal and written communication skills

· Fluent in English

· Familiar with financial and project management methodologies and analytics tools, as well as, general knowledge of local taxation rules is seen as advantage

Location & Type of Job: This is a fixed term contractor contract for a Maternity leave replacement. The contract period is up to 12 months. Work is required onsite from office, and our office located at Ruoholahti.

About Huawei

Huawei is a leading global provider of information and communications technology (ICT) infrastructure and smart devices. With integrated solutions across four key domains – telecom networks, IT, smart devices, and cloud services – we are committed to bringing digital to every person, home and organization for a fully connected, intelligent world.

At Huawei, innovation focuses on customer needs. We invest heavily in basic research, concentrating on technological breakthroughs that drive the world forward. We have 207,000 employees, and we operate in more than 170 countries and regions. Founded in 1987, Huawei is a private company fully owned by its employees.

Why join us？

Growth Opportunities: We have accomplished PhDs and researchers, creating an environment where you can collaborate, exchange ideas, and learn from each other while advancing your professional skills and career.

Multicultural Team Environment: We are a team of multinational background, creating a unique working environment for developing imaging technologies.