Part-time Office Manager

At Haiilo, we’re all about making work feel more connected and meaningful. More than 3.5 million employees at companies like Google, Rabobank, and Ritter Sport use our digital home for social intranet, communications, employee advocacy and insights to stay informed, engaged, and heard. 

From company updates to employee advocacy and insights, we make it easier for organizations to reach their people and build a culture where everyone feels valued.

We are looking for a part-time Office Manager (approximately 20 hours per week) to work on-site in our Helsinki office, ensuring the smooth day-to-day operations and creating a welcoming, efficient, and engaging workplace environment. This role plays a key part in managing our office spaces and events, while providing support to the executive team and the wider company — enabling our teams to focus on driving business success.

What we’re looking for:

• You bring experience as an Office Manager and enjoy keeping things running smoothly.
• You have a talent for organization and help create a positive, motivated, and productive team atmosphere.
• You are fluent in Finnish and English and act as the go-to person for all office-related topics in Helsinki.
• You enjoy supporting and organizing events, from local After Work gatherings to global Haiilo initiatives.
• You’re looking for a flexible part-time role (around 20h/week) and are happy to be in the office 3–4 days per week.

What you’ll do:

• Oversee the daily operations of our Helsinki office, including setup, moves, supplies, and welcoming visitors, while acting as the main point of contact for all office-related needs.
• Plan and coordinate after works socials and social gatherings to foster team connection and company culture.
• Manage the local onboarding and offboarding requirements for new and leaving employees.
• Be responsible for Health and Safety in the Helsinki office.
• Collaborate with departments such as People & Culture, IT, Finance, and leadership to ensure office initiatives align with company goals and provide support where needed.
• Support the Executive team with travel arrangements, logistics, and ad hoc needs.

What we offer:

👩🏼‍💻Flexibility & Teamwork: This part-time role offers flexible working hours (around 20 hours per week) with the expectation of being on-site in our Helsinki office 3–4 days a week. You can organize your daily schedule flexibly, depending on office needs and events.

🎉Company Vibe: We value spending time together, so you’ll get to join regular team socials, themed afterworks (e.g. Pride Month, Cultural Awareness Month, etc.), in-person workshops, and our annual company week in Hamburg 🥳

🚀Growth: At Haiilo, we are passionate about personal and professional growth. Our leadership is dedicated to helping you improve every day, through individual and group workshop sessions, financial support for training, conferences, books, etc. and external learning resources (e.g. access to Blinkist)

🌴Time off: We offer 20 vacation days to take some well deserved time off. Plus all locations get 2 annual company-wide self-care days on top of the normal vacation days (because we love what we do, but we also love a healthy work-life balance!)

🌟Health & wellbeing: To promote physical and mental wellbeing, we not only offer health insurance for all locations and a discount for sport memberships but also access to Nilo.health. ’Cause healthy employees = happy employer!

🌏Sustainability: We only have one planet: We understand the importance of sustainability. We are a carbon neutral company, our merch is sustainable and we offer exclusive discounts for sustainable brands through FutureBens

🫂Diversity & Inclusion: We are committed to a diverse and inclusive environment. As an international and multicultural team with our different skills, ideas and experiences, we actively work to represent and promote diversity in the company