Business Management Coordinator - CDD (6 mois)

CDD - 6 mois (maternity cover)

PRIMARY FUNCTION/POSITION SUMMARY:

Support the Business Director with coordination of the day to day operations of our business across the 20/21 group including Post-War & Contemporary Art, Design, Photographs, Impressionist & Modern, Prints, Single Owner Sales and allocated Collections.

Lead Core Market and Online Sales Business Management, calendar planning, catalogue production, tours, pre-sale set up and viewing.

Coordination of disputes and stock. 

Support with preparation and compilation of presentation decks, departmental reporting; Specialist tracking and market share data. 

Acts as part of international team supporting global initiatives as required. 

ESSENTIAL JOB FUNCTIONS (Duties include but are not limited to the following):

Business, Financial & Risk support

• Core Value and Online auctions business management.

• Compile market share and statistics on competitor sales pre and post-sale.

• Supervise all sale week communications with business coordinators.

• Compile all third party costs.

• Coordinate stock management support.

• Work with Heads of Sale and legal team to review and action ongoing disputes to resolve disputes

and escalation to Business Director when needed.

• Support Specialist Tracking entries, amendments for department.

• Sign off of sale and regional related PO’s. Escalate above level to Business Director.

Operational support & people

• Maintain overall department 20/21 Paris calendar

• Oversee the sale calendar and viewing schedules for the department, working closely with Operations and Heads of Department

• Coordination support on catalogue and dedicated catalogue production process and help to track against deadlines

• Coordination support of tours and exhibitions for sale highlights and liaise with centralized tour coordinator.

• Coordinate sale, tour, marketing and viewing deadlines for departments.

• Support Business Director during all sale week, logistics, Financial Meeting preparation

Additional duties

• To extend support to 20/21 Business team Europe as and when required at times of increased workload, additional sales / projects / coverage requirement in Europe for 20/21 division.

• Other duties as and when required

QUALIFICATION REQUIREMENTS:

• Be a highly organized individual, who can think outside of the box and readily adapt to changes

• Exceptional client service skills including strong verbal and written communication skills (French & English)

• Strong Project management skills including ability to multi-task, prioritize and manage multiple processes

• Strong ability to monitor task progress and ensure consistency in approach.

• Strong attention to detail and follow-up skills

• Excellent communication and interpersonal skills, including superior written and spoken communication.

• Ability to remain calm in stressful situations

• Ability to creatively problem solve

• Ability to work independently and as part of a team