Front Office Coordinator

We are seeking a professional and organized Front Office Coordinator to serve as the first point of contact for the firm.

This role ensures seamless front-office operations, while providing administrative support to the investment team, particularly the Partners.

Key Responsibilities:

• Welcome and direct visitors, ensuring a professional and hospitable experience
• Manage incoming/outgoing mail and office communications
• Handle phone calls in a timely and professional manner
• Provide administrative support to Partners and Associates, including travel coordination and expense management
• Coordinate meeting rooms and maintain office supplies
• Support the organization and logistics of internal Archimed events
• Coordinate office/external events, including supplier communication and scheduling
• Assist with data entry, filing, and special projects as needed

Requirements:

• Fluent French & English are a plus; strong working knowledge of both at minimum is required
• Prior experience in a receptionist or administrative role is a plus
• Strong communication and organizational skills
• Professional appearance and strong interpersonal skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Detail-oriented with the ability to manage multiple priorities

This is a fully office-based position.