Order Admin Specialist

ARKANCE, le premier partenaire de la digitalisation pour les secteurs de la Construction, de l'Industrie et de l'Infrastructure, recrute un order admin specialist. Vous souhaitez rejoindre notre équipe ? Envoyez votre candidature !

Le poste Order Admin est un poste d’Administrateur des ventes, responsable de la gestion des transactions du cycle Order-to-Cash, depuis l’engagement du client / les bons de commande signés jusqu’à la facturation et l’encaissement, ainsi que des transactions associées du cycle Purchase-to-Pay.

L’équipe Order Admin couvre l’ensemble des activités de l’entreprise : revente de logiciels ADSK et autres éditeurs, nos propres logiciels IP, et les services. Elle inclut également des responsabilités opérationnelles liées au modèle d’agence ADSK.

Job Description

SIGNIFICANT ACTIVITIES

- Carry out day-to-day administrative tasks (managing telephone calls, procuring supplies, organizing internal meetings, etc.)
- Write and format proposals and invitations to tender using the appropriate tools based on information provided by the sales teams
- Follow up sales proposals with customers at the request of sales teams
- Check conformity of customer purchase order (reconciliation between quotation and order issued)
- Manage and monitor access to sites (internal and external), as required
- Declare and monitor administrative files for service providers (subcontractors)
- Request and track customer and supplier account openings
- Create the business case in business tools
- Create and track supplier orders in business tools
- Keep internal and external stakeholders informed of progress (shipping, etc.)
- Receive and check supplier invoices
- Monitor insurance (ten-year, all-risks, etc.) and bank guarantees
- Process customer invoices, in collaboration with internal stakeholders
- Monitor and handle collection of customer receivables
- Filing and archiving of files
- Participate, where necessary, in the administrative management of personnel within its scope (medical check-ups, authorizations, management of facility invoices, etc.)

RESPONSIBILITIES AND SCOPE FOR ACTION

- Guaranteeing support for sales teams
- Ensure administrative management of sales (follow-up, information, etc.)
- Ensure invoicing compliance, deadlines and follow-up
- Know and apply internal and external compliance procedures and rules

PROFESSIONAL KNOWLEDGE

DIPLOMA(S) AND/OR EXPERIENCE(S)

Vocational baccalaureate to baccalaureate +2 in administrative or commercial field desired and/or significant experience

SPECIFIC KNOWLEDGE(S)

Technical skill(s)

- General administrative knowledge
- Basic financial knowledge
- General knowledge of IT tools and information systems
- Advanced elementary English (A2)

Behavioral skill(s)

- Rigor
- Analytical skills
- Active listening
- Interpersonal skills
- Autonomy