eTMF Specialist (Veeva Expert)

Join Excelya, where Audacity, Care, and Energy define who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.

This role is an exciting opportunity to contribute to a dynamic, ambitious team. You will play a critical part in driving innovation and making an impact in the clinical research space, while enjoying a stimulating professional environment that encourages personal and intellectual growth.

• Conduct an in-depth assessment (audit) of the current clinical documentation management practices, with a focus on eTMF (Veeva Vault).
• Define and implement an action plan to optimize documentation workflows, processes, and compliance standards across clinical programs and studies.
• Partner closely with Clinical Program Directors, Clinical Project Managers, Clinical Operations Leads, Clinical Trial Associates, CRO partners, and the client’s eTMF system team.
• Act as the operational bridge between system/technical expertise and clinical project teams, ensuring effective documentation practices.
• Lead the deployment of an operational eTMF team (3–5 FTEs), including recruitment, training, and day-to-day management.
• Ensure continuous improvement, oversight, and alignment with industry best practices, internal quality standards, and regulatory requirements.

About You
At Excelya, taking audacious steps is encouraged, so we're looking for individuals who are ready to grow with us and share our values.

• Experience: Experience in process improvement, audit/assessment, and cross-functional collaboration
• Skills: Strong expertise in clinical research operations, with a proven track record in eTMF management (ideally Veeva Vault), Solid understanding of GCP, regulatory requirements, and documentation standards in clinical trials,
• Education: Degree in lifesciences or a related field.
• Languages: Fluency in French & English is required

Why Join Us? 

At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.

Here's what makes us unique—

We are a young, ambitious health company representing 900 Excelyates, driven to become Europe's leading mid-size CRO with the best employee experience. Our one-stop provider service model — offering full-service, functional service provider, and consulting — enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient's journey.

Excelling with care means benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.