Senior Payroll Specialist

Acolad is the global leader in content and language solutions. Its mission is to support companies in every industry to scale across markets and enable growth through cutting-edge technology and localization expertise. Established in 1995, the group is present in 22 countries across Europe, North America and Asia, with over 1.600 employees supported by a network of +10.000 linguists around the world.

At Acolad, every position is key to our global growth: we know that we will only succeed if our people succeed.

Joining Acolad means a unique opportunity for professional development through a collaborative global environment that promotes talent and creativity. We are continuously looking for new talent (like you!) to support our mission to drive growth and innovation across some of the world’s leading brands.

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Within an international group currently restructuring its HR function, we are looking for an experienced Payroll Expert, capable of combining technical expertise, strategic vision, and operational execution. This role is part of a global initiative aimed at strengthening synergies between the Payroll and Personnel Administration functions in a multi-entity, international environment.

Reporting to the HR Director for France/Belgium/Luxembourg, you will play a key role in structuring HR processes, reporting, and migrating payroll to a group-wide payroll solution. The initial scope covers payroll and HR administration for a French entity (around 200 employees), with a long-term objective of scalability and shared services.

Your Responsibilities

Personnel Administration

• Administrative management of the employee lifecycle: contracts, amendments, letters, certificates, employee records
• Absence tracking (sick leave, social security benefits, insurance), managing health-related cases, liaising with social agencies
• Handling administrative procedures: wage garnishments, child support
• Regulatory watch and ensuring compliance of HR processes

Payroll Management & ADP Migration

• Payroll processing using Cegid (data input, validation, issuing 200 payslips)
• Final pay processing, advances, disputes, and complex simulations
• Monthly closing, consistency checks, DSN (electronic payroll reporting) error tracking
• Contributing to payroll configuration (events, items, rules)
• Active involvement in the payroll migration project to ADP (GlobalView, Streamline, or Celergo): planning, testing, coordination with international project teams
• Liaising with Urssaf, pension funds, health insurance providers, etc.

HRIS & HR Reporting

• Producing payroll and social reports for HR management
• Supporting HRIS projects: structure, configuration, improvements
• Tracking internal training data
• Advanced use of Excel (pivot tables, complex formulas, report automation)

Support, Coordination & Cross-Functionality

• Interface with HR, finance, and controlling teams
• Responding to employee inquiries
• Supporting and advising managers on payroll and HR matters
• Actively contributing to continuous improvement of HR & payroll processes in a drive for regional standardization

• Confirmed experience (minimum 8–10 years) in payroll and personnel administration, in a structured, multi-site environment
• Mandatory proficiency with Cegid and experience with ADP (GlobalView, Streamline, or Celergo), ideally as part of a migration project
• Strong knowledge of HRIS tools and configuration processes
• Fluent professional English required (regular interactions with international teams, documentation in English)
• Excellent Excel skills (pivot tables, advanced formulas, automation)
• Ability to work cross-functionally with multiple stakeholders and manage competing priorities
• Rigorous, autonomous, analytical mindset, service-oriented
• Prior experience as a technical lead or team manager is a plus

Why this role?

• Join an international group undergoing HR transformation
• Work in a strategic scope, combining both payroll and personnel administration expertise
• Play an active role in shaping future regional HR & payroll standards
• Attractive compensation aligned with market standards

• Immediate Availability;
• Permanent Contract or Contractor Agreement (depending on earliest availability);
• Partial remote work possible (up to 2 days/week after probation)

Acolad is committed to creating a diverse and equitable workforce. We believe that diversity, equity, and inclusion in all its forms - gender, age, disability, marital status, ethnic or social origin, religion, belief, or sexual orientation - enrich the workplace. It opens opportunities for individuals to express their talents, both individually and collectively, and strengthens our ability to adapt to a changing world. As an equal opportunity employer, we welcome and consider applications from all qualified candidates, regardless of their backgrounds.