Administrative Assistant Apprentice

Overall Mission

As part of the engineering team and working closely with workshop and field teams, you will contribute to the organization, coordination, and follow-up of technical projects and operational activities.

This apprenticeship offers a strong learning opportunity to develop skills in project coordination, administrative management, logistics, and internal processes within an industrial SME.

Key Responsibilities

Planning & Organization

• Support the planning of engineering team activities (weekly planning per team member)


• Monitor project progress (milestones, deliverables)


• Update planning tools and tracking indicators


• Follow up on assembly and production organization

Document Management

• Contribute to structuring and updating technical and administrative documentation


• Manage document versions within the document management system (DMS)


• Archive and organize project documentation

Purchasing & Logistics Support

• Prepare purchase requests and follow supplier orders


• Monitor delivery deadlines


• Follow up with suppliers when needed


• Track receipts and update supply status


• Support stock management and database updates

Project Administrative Support

• Manage schedules for the department manager and project managers


• Update dashboards and tracking tools


• Prepare meeting minutes


• Support management of technical and administrative project files


• Create and follow projects within the ERP system (SAP)

Process & Tools Improvement

• Contribute to the development and improvement of management tools (dashboards, document management, stock tracking)


• Support the implementation of internal processes

Profile

Education

• Student preparing a BTS in SME Management (GPME) through apprenticeship

Skills

• Strong interest in technical and industrial environments


• Good organizational and planning skills


• Ability to interact with multiple teams and stakeholders


• Proficiency in Microsoft Office (Excel, Word)


• Basic English knowledge is a plus


• Autonomous, proactive, and solution-oriented mindset

Key Skills Developed During the Apprenticeship

• Activity planning and organization


• Project tracking and administrative management


• Supplier relationship and logistics follow-up


• Use of ERP systems and management tools (SAP, dashboards)


• Understanding of how an industrial SME operates

Working Conditions

• Contract type: Apprenticeship (2 years)


• Start date: Beginning of the academic year


• Location: Quartier Notre-Dame, 84430 Mondragon (France)

What We Offer

• Hands-on experience in a dynamic industrial SME


• Exposure to engineering, production, and field operations


• Development of practical and transferable skills


• Close collaboration with experienced professionals