Creative Operation Administrative & Contract Coordinator H/F Kilian Paris & Editions de Parfums Fr

Company

The Estée Lauder Companies group is one of the world's leading manufacturers and marketers of prestige beauty, make-up, fragrance and hair care products.

Present in 150 countries through directly-operated boutiques, perfumeries, department stores, specialized outlets and e-commerce, the Group owns nearly 30 brands, 13 of which are distributed in France, including MAC Cosmetics, BobbiBrown, Estée Lauder, Tom Ford, Jo Malone, Clinique, Creme de la Mer, Le Labo, Darphin, TooFaced and Frederic Malle. The Group employs 46,000 people worldwide, including around 800 in France.

Job Description

The apprentice will assist and report to the Creative Operation team of Frédéric Malle and Kilian Paris brands. On the one hand, the apprentice will ensure the entire invoicing process, using our dedicated SAP tools. On the other hand, the apprentice will manage deal memos and legal documents to ensure the usage right tracking.

Supplier registration: purchase order & invoice coordination - 70%

• Supplier registration
• Raise the purchase orders
• Enforce ELC Policy
• Request the advance payments
• Follow-up the coordination & collaboration with procurement teams
• Ensure the invoice sending
• Be the main contact for supplier for the administrative part
• Update budget trackers
• Report to creative op team and financial teams

Contracts & Usage Right Tracking - 30%

• Edit and follow-up of Non-disclosure Agreement (NDA), Master Service Agreement (MSA) and Scope of Works (SOW) documents.  
• Edit and ensure deal memo signatures.
• Update usage right trackers.

Profile

• Student in M1 or M2
• Apprenticeship contract for 1 year (minimum)
• Fluent in French and English (speaking and writing)
• Familiar with Excel
• Know accounting standards and tools (SAP/ Ariba)
• Confortable with office tools
• Very rigorous and well organized

Benefits

• Located in 75002, Paris with up to 2 days of remote work per week.
• 70% reimbursement of your transportation costs
• Salary up to 1,400 euros & numerous product benefits throughout your internship

To learn more about the Estée Lauder Companies group, we invite you to click on the following link: https://www.elcompanies.com/fr