Executive Assistant H/F Editions de Parfums Frédéric Malle & Kilian Paris - GLOBAL BRANDS

Company

The Estée Lauder Companies group is one of the world's leading manufacturers and marketers of prestige beauty, make-up, fragrance and hair care products.

Present in 150 countries through directly-operated boutiques, perfumeries, department stores, specialized outlets and e-commerce, the Group owns nearly 30 brands, 13 of which are distributed in France, including MAC Cosmetics, BobbiBrown, Estée Lauder, Tom Ford, Jo Malone, Clinique, Creme de la Mer, Le Labo, Darphin, TooFaced and Frederic Malle.

The Group employs 46,000 people worldwide, including around 800 in France.

Job description

• Assist with traditional administration and tasks such as
• Arranges travel (flights, hotels, meetings)
• Sets up and maintains a filing system
• Keeps all files and distributes communications
• Organizes and coordinates all aspects of local or regional/international meetings, internally or externally.
• Schedule and Organize Meetings
• Schedules and arranges meeting rooms as required
• Organization of special events: hotel, restaurant identification/reservations, invitations, transport, dinner, gifts, AV arrangements, etc.
• Arranges all aspects of international visitors and retailer visits
• Assists overseas visitors with accommodation and travel arrangements including welcome gifts, letters and itineraries
• Manage the travel planner and monitor plan VS budget
• Manages e-mail correspondence and all calls and handles requests as required
• Follows up on correspondence
• Performs and maintains administrative record keeping as appropriate
• Maintains attendance records and holiday dates (for team)
• Monitors travel budgets
• Pre checks invoices for approval

• Office Management :
• Point of contact for « Affiliate’s General Services team »
• Ensures proper functioning of faxes / printers etc. via support functions
• Ensures proper functioning of coffee machine, water, and all other floor installations via support functions
• Ensure office supplies on the floor via general services
• Process Purchase orders

• Team functioning :
• Coordinate new comer’s onboarding agendas
• Order breakfast for team meetings or when newcomers arrive to the company
• Update distribution lists
• Order products for newcomers
• Manager Iphone fleet for Kilian and EDPFM employees
• Point of contact/subject matter expert when team members have a question on
• Expense reporting
• Travel booking

Profile

• Ability to multitask
• Organization skills, interest and demonstrated desire for administration process excellence
• Strong interpersonal and diplomacy skills
• Ability to work independently and autonomously
• Strong skills in Excel, Powerpoint, Outlook
• Fluency in French & English

Benefits

• Located in 75002, Paris with up to 2 days of remote work per week.
• 70% reimbursement of your transportation costs
• Salary up to 1,400 euros & numerous product benefits throughout your internship

To learn more about the Estée Lauder Companies group, we invite you to click on the following link: https://www.elcompanies.com/fr