Administrative Assistant (m/f/d) - Secondary School Office (20h)

Unternehmen : Leipzig International School Ggmbh

Arbeitsbeschreibung - Administrative Assistant (m/f/d) - Secondary School Office (20h)

Job Start: 01 August 2025
Location: Könneritzstraße 47, 04229 Leipzig, Germany
Contract: part-time (20h/week), initially fixed-term for 2 years followed by the option of a subsequent employment contract with an infinite duration

The Administrative Assistant is responsible for organisational and administrative tasks in the school office of the Secondary School. Responsibilities include scheduling appointments, handling incoming and outgoing correspondence, mail distribution, maintaining files and records and performing data entry. The Administrative Assistant ensures that the school day runs in an orderly and organised manner.

Handling the school office management and day-to-day operations such as incoming and outgoing phone calls and mail correspondence
Assisting staff members, parents, and guests; addressing all their inquiries
Assist in the organisation of school events (e. g. information and parent evenings, school enrolment, graduation, charity) and make all relevant bookings
Update of school information management system, planners, curriculum documentation, etc.
Provide office support for the organisation of field trips, PD trips, sports tournaments and visiting speakers
Active participation in the weekly section meetings and involvement in the coordination of all organisational and developmental measures of the section.
Liaising with the school nurse regarding health issues
Maintaining Engage Parent Portal
Ordering, maintenance and storage of office supplies
Taking daily attendance of staff and setting up statistical analysis.
Planning and administration of the school’s internship programme, planning and preparation of examinations (school), etc.
Organising cover and duty schedules and make arrangements for internal cover
Supporting the pedagogical staff and the head of department in the preparation and final review of school reports

Qualification as an Administrative Assistant, Office Management, bilingual secretary or a related qualification
Excellent customer service skills
Friendly and positive, with excellent interpersonal and intercultural skills
Solution-orientation and excellent communication skills
Able to quickly analyse situations and systems, always looking to maximise efficiency and effectiveness in a rapidly changing work environment
Excellent time-management skills, able to set and communicate about priorities
A high level of proficiency with MS Office, especially Excel
Computer/Internet literate
Fluency in written and spoken English as well as German; additional languages are advantageous
Skilled at general organizing and administrative processes
Highly flexible during the work day, and able to work in a dynamic environment
Able to remain calm and discreet in a busy environment
Experience of working in an internationally-minded and diverse school community is preferred

Wonderful students
A pleasant and collegial working environment where employees with different backgrounds and orientations work successfully together
A challenging and diverse job
Short decision-making processes
Ongoing internal and external professional development
30 days of annual leave plus paid leave on December 24th and 31st
Company laptop and opportunities for internal and external professional development
Company benefits such as a company pension scheme, additional health insurance with a €1200 annual health budget, relocation allowance, JobRad leasing, financial support for language courses etc.

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Administrative Assistant (m/f/d) - Secondary School Office (20h)

Arbeitsbeschreibung - Administrative Assistant (m/f/d) - Secondary School Office (20h)

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