Administrative Assistant, Senior (m/f/d) - Aachen

## \nCompany:\n\nQualcomm Germany GmbH\n\n## Job Area:\n\nAdministration Group, Administration Group \u003e Administrative Support\n\nGeneral Summary:\n\nProvides moderately complex and advanced administrative assistance to a Director, Sr. Director, or above. Applies knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, \u0026 PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas.\n\nMinimum Qualifications:\n\n\u2022 Bachelor\u0027s degree. \nOR \nAssociate\u0027s degree and 2+ years of Administrative Assistant or related work experience. \nOR \nHigh School Diploma or equivalent and 4+ years of Administrative Assistant or related work experience.\n\nPreferred Qualifications:\n\n\u2022 1+ year of work experience in a role requiring interaction with senior leadership (e.g., Director level and above).\n\n\u2022 1+ year of experience working in a global, matrixed organization.\n\nPrincipal Duties and Responsibilities:\n\n\u2022 Provides moderately complex assistance and support to a Director, Sr. Director, or above. \n\u2022 Guides team on departmental/company policies and procedures. \n\u2022 Compiles information from one or more sources and prepares somewhat complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar. \n\u2022 Manages advanced calendar needs for multiple directors and above, including making recommendations to effectively prioritize their time and resources. \n\u2022 Proficiently completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.). \n\u2022 Coordinates advanced domestic and international travel (flights, hotel, rental cars, etc.) for a multiple travelers and trips with multiple connections and countries. This includes understanding of travel visas and documentation as well as expense reconciliation. \n\u2022 Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external emails. \n\u2022 Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors. \n\u2022 Seeks creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others\u2019 ideas into solutions and procedures.\n\nLevel of Responsibility:\n\n\u2022 Works independently with minimal supervision. \n\u2022 Decision-making may affect work beyond immediate work group. \n\u2022 Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, etc.\n\n\u2022 Has a moderate amount of influence over key organizational decisions (e.g., is consulted by senior leadership to make key decisions). \n\u2022 Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.\n\n*References to a particular number of years experience are for indicative purposes only. Applications from candidates with equivalent experience will be considered, provided that the candidate can demonstrate an ability to fulfill the principal duties of the role and possesses the required competencies.\n\nQualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail [email protected] or call Qualcomm\u0027s toll-free number found here. Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).\n\nQualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.\n\nTo all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.\n\nIf you would like more information about this role, please contact Qualcomm Careers.\n