Associate Project Manager (m/f/d)

Position Summary:

• Set-up of proposals (incl. cost calculation and resource planning) for existing customers or projects of existing scope


• Responsible to coordinate design and review of contracts, MTAs, ethics approvals and other critical documents


• Set-up of projects according to SOPs


• Coordinate internal resources and external partners for the flawless execution of projects


• Ensure that projects are delivered on-time, within scope and budget as agreed with the customer


• Main contact (internal and external) in regards to all project specific questions; incl. preparation and realization of project meetings
  


• Use of software applications to monitor project performance and manage changes in project scope, schedule and costs (Microsoft Office, Laboratory Information Management System (LIMS), Enterprise Resource Planning (ERP) and Customer Relationship Management (CRM) software)


• Create and maintain comprehensive project documentation


• Data management: Setup of projects in LIMS based database including product specifications, electronic workflows and data transfers in cooperation with IT. Setup of data transfer specifications with customer. Execution of data transfers to customer.


• Invoicing (ensure the right items are booked and approval of invoices)


• Establish and maintain relationships with existing customers / third parties (e-mail, conference calls and physical meetings)


• Support and care of the established clientele (e.g. official journeys, delegations)


• Final project assessment (monitoring of the timelines and post calculation of the budget, reasons for divergences and ‘Lessons Learned‘ for future projects)


• Report and escalate to management on a regular basis and as needed


• Literature research

Education/ Qualification Requirements:

• PhD in natural sciences or Master degree in natural sciences with at least two years of experience in clinical study project management


• Several years of professional experience (know how) in biomedical research and in mentoring of clinical trials would be a plus


• Experience in project management


• Communication and negotiation skills


• Good English and German skills


• Team player