Data Administrator / Materials Coordinator

We are seeking a highly organised and detail-oriented Data Administrator / Materials Coordinator to support operational, purchasing, and data management activities across the business. This role is ideal for someone with strong administrative skills, excellent attention to detail, and experience working with SAP and Excel in a fast-paced environment.

The successful candidate will play a key role in maintaining accurate system data, coordinating raw material and packaging requirements, supporting pricing validation activities, and ensuring documentation is managed correctly and efficiently.

Key Responsibilities

Data Administration & System Management

• Perform data correction, maintenance, and validation within SAP and Excel systems.
• Compare information from multiple sources to identify discrepancies and determine accurate data.
• Support the transition and validation of pricing information between SAP and the Vistex pricing system.
• Maintain accurate records and ensure all system information is up to date and compliant with business requirements.
• Produce and update spreadsheets, reports, and tracking documents using Excel.

Materials & Purchasing Coordination

• Assess operational requirements and coordinate the ordering of raw materials and packaging materials.
• Liaise with suppliers and internal departments to obtain raw material specifications, safety data sheets (SDS), and supporting documentation.
• Support change management processes by ensuring documentation updates are recorded and communicated correctly.
• Monitor material requirements and help ensure continuity of supply for operational needs.

Invoice & Administrative Processing

• Process invoices accurately and in a timely manner.
• Manage and review reminder lists and goods receipt lists to ensure all outstanding items are resolved.
• Support administrative tracking and reconciliation activities related to purchasing and goods receipt processes.
• Maintain organised records and filing systems for documentation and compliance purposes.

Team & Cross-Functional Support

• Work independently on assigned tasks while coordinating closely with Dominic and wider internal teams.
• Communicate regularly with Sales, Back Office, Purchasing, and Operations teams to verify and confirm accurate information.
• Provide departmental support and cover responsibilities during holiday periods to ensure continuity within the team.
• Build effective working relationships across departments to support efficient business operations.

Skills & Experience Required

• Previous experience in an administrative, data, purchasing, or supply chain support role.
• Working knowledge of SAP systems.
• Advanced Excel skills with strong data handling and analytical capability.
• Excellent attention to detail and high levels of accuracy.
• Strong organisational and time management skills.
• Ability to manage multiple tasks and prioritise workload effectively.
• Good communication and interpersonal skills.
• Experience handling documentation, specifications, or compliance-related records would be advantageous.