Executive Assistant (m/f/d)

Intro:

Founded in 2010, aassio group is a diversified, private holding company that is established to create opportunities for entrepreneurial activities through its running of small and medium enterprises along with supporting individuals who wish to pursue their business ambitions.

We assist businesses and individuals across multiple industry sectors to breakthrough, develop and establish themselves as pioneers in leading global marketplaces. Our collective expertise nurtures growth and capabilities in E-Commerce, Management Consulting, Human Resources & Recruitment, Wholesale Distribution and Tourism.

We are looking for a highly talented Executive Assistant (m/f/d) to support and manage our executive team in Berlin. In this role, you will handle a wide range of tasks for our executives. We are looking for someone who thrives in a constantly changing environment and is an overall strong communicator to all stakeholders.

Responsibilities:

• Work closely with the C-level management, while collaborating with individual project teams in different locations, such as Germany, UK, Spain, China, Singapore, Pakistan, India and Egypt;
• Manage professional communication and correspondence with internal and external business partners and stakeholders;
• Make sure all administrative tasks run smoothly, e.g. team calendars, video conferences, travel arrangements etc.;
• Assist or lead in recruitment and HR process including job posting, candidates screening, interviewing, contracting, onboarding and offboarding;
• Maintain an efficient flow of information between the executive team and their direct reports;
• Be responsible for maximizing our executive team’s time and energy by managing complex calendars and scheduling requirements;
• Play an active role in building a great community – by facilitating relationship building among our international teams;
• Maintain internal and external communication in different countries in various time zones, support all kinds of business requirements on different projects;
• Manage information for internal and external communication including meeting minutes, memos, emails, presentations, reports;
• Preparation of contracts and coordination with the legal team;
• Manage office files and archive of documents;
• Personal assistance for the executives;
• Expenses and Timesheets management;
• Continuous quality assurance of all processes and procedures;

Requirements:

• Extensive experience as an Executive or Personal Assistant in a consulting firm, law firm, or professional services firm; or as an all-round problem solver in a challenging organizational environment;
• Excellent communication skills and confidence to interact multiple stakeholders and senior management;
• Familiar with digital working tools (devices and systems), Experimental mindset in learning new collaboration tools (i.e., Asana, JazzHR, Xentral);
• Exemplary attention to detail and ability to work effectively in a fast-paced digital environment;
• Experience in an international company environment;
• Full professional English and German proficiency (writing and speaking). Proficiency in other languages is a plus;
• Strong time management skills, highly organized, resilient and flexible;
• The ability to complete complex tasks and projects quickly with little to no guidance, while having a strong attention to details;

Benefits:

• Room to innovate and bring your own ideas;
• Work alongside the top management and experienced professionals to grow fast in your career;
• Opportunity to be part of diverse startup projects would make you part of a legendary success story;
• Collaboration with highly talented colleagues from around the world and an experienced international management team;
• Flexible working hours with home office;



Interested? Join us now!