Executive Assistant (m/w/d)

We are looking for a highly organized and proactive Executive Assistant to support our Managing Director and Executive Management Team in their day-to-day activities.

Key Responsibilities:

•Manage and proactively coordinate complex calendars, appointments and meetings
•Plan and structure daily agendas, ensuring priorities and preparation time are considered
•Manage and prioritize emails and support effective follow-up on key topics
•Organize domestic and international business travel, including flights, hotels, transfers and itineraries
•Prepare meetings, documents and presentations as required
•Coordinate communication with internal and external stakeholders
•Anticipate needs, identify potential conflicts and proactively find solutions
•Handle confidential and sensitive information with discretion
•Provide general administrative and ad-hoc support to the Executive Management team

•3-5 years of experience as an Executive Assistant, Personal Assistant or in a comparable role
•Experience supporting senior executives
•Fluent in German and English
•Highly organized, proactive and solution-oriented
•Strong ability to prioritize and manage multiple topics simultaneously
•Excellent communication and interpersonal skills
•Discreet, reliable and confident working with confidential information
•Excellent knowledge of Outlook and MS Office