Executive Assistant / Personal Assistant

About Promethion Industries

Promethion Industries is a European defence technology company building autonomous supremacy systems for aerial and multi-domain operations. Our mission is to enable decisive autonomy for NATO-aligned forces through tightly integrated autonomy stacks designed and built in Europe. Our focus is defensive and counter-system capabilities, including anti-UAS and resilient autonomy under contested conditions.

Your mission with us

• Provide high-level, proactive support to the CEO in managing their day-to-day priorities, schedule, and commitments
• Own and proactively manage the CEO’s calendar, ensuring effective prioritization of time and appointments
• Prepare the CEO for meetings, travel, and key engagements by coordinating relevant information, materials, and logistics in advance
• Manage travel planning and arrangements for the CEO, including complex itineraries, accommodations, transportation, and last-minute changes
• Handle correspondence, scheduling, and selected communications on behalf of the CEO
• Handle confidential and sensitive information with the highest level of discretion and professionalism
• Over time, provide administrative and organizational support to members of the Senior Team and the Founder’s Office, including travel coordination and scheduling
• Coordinate administrative arrangements for the Founder’s Office and other senior team members as needed
• Support the planning, tracking and execution of projects, workshops and events

Your contribution to the team (required)

• Several years of experience as a Personal Assistant, Executive Assistant, or in a comparable role supporting a senior executive
• Proven experience managing complex calendars, travel arrangements, and administrative responsibilities
• Exceptional organizational and time-management skills
• Strong ability to prioritize and manage multiple, sometimes competing, requests
• High level of discretion, confidentiality, integrity, and reliability
• Highly proactive working style with a natural ability to anticipate needs
• Excellent attention to detail and strong follow-through
• Strong written and verbal communication skills in German and English

Your stand-out

• Previous experience working with or alongside political institutions, government bodies, international organizations, or diplomatic environments
• Familiarity with international and institutional settings, including experience coordinating with senior representatives, public officials, or high-level external stakeholders
• High emotional intelligence and an excellent sense of context, timing, and priorities

Why join us?

• Build for the long term: We are looking for people who want to grow with us and contribute to our shared success. That’s why we offer a permanent contract from day one.
• Focus on what matters: We offer a modern, technology-open working environment with a strong minimum-meeting culture, short decision-making paths, and fast, straightforward communication.
• Work that fits your life: Our hybrid working model and home office equipment give you the flexibility to structure your day in a way that fits your individual needs.
• Your skills are valued: We recognize the experience and capabilities you bring to the team. You can expect a fair and competitive compensation package that reflects your contribution.

Don’t worry if you don’t tick every box - if you believe you could be a great fit for the role, we’d still love to hear from you.