Executive Assistant to the CEO

About The Role

We’re hiring an Executive Assistant to work directly with our Co-Founder & CEO, Lennard, and maximize his impact. You will own calendar, scheduling, and operational coordination end-to-end—protecting focus time, accelerating decisions, and keeping priorities tight across Berlin and New York. This is a full-time, onsite role at our Berlin HQ and a high-trust, high-ownership position in a fast-growing AI company.

What you’ll own

• Calendar Ownership: Proactive end-to-end scheduling, priority management, buffer times, no-meeting blocks, and weekly re-planning

• Communications Gatekeeping: Email triage, drafting replies, inbox hygiene, and ensuring timely follow-ups

• Meeting Excellence: Agendas, briefings, prep materials, action tracking, and outcome notes

• Travel & Logistics: Itineraries, visas, bookings, reimbursements, and time-zone planning

• Stakeholder Coordination: Interface with internal leaders (sales, marketing, partnerships, ops) and external partners/investors

• Light Ops Support: Contracts/signatures, expenses, vendor coordination, and occasional event/offsite support

What we are looking for

• Act as a force multiplier for Lennard—anticipating needs, solving problems before they surface, and keeping the machine running

• Handle sensitive information with discretion and urgency

• Communicate clearly and concisely in English and German

• 3–6+ years supporting C-level leaders (startup/tech/consulting/banking context preferred)

• Exceptional scheduling and prioritization skills; you love building a clean, high-velocity calendar

• High discretion, trustworthiness, and service mindset

• Comfortable in fast-paced, ambiguous environments; you keep calm and create structure

• Strong command of Google Workspace, Slack, and Kanban tools; ideally CRMs (e.g., HubSpot)

Why us?

• Direct impact: Work 1:1 with founders in a YC-backed, hypergrowth AI company used by leading European enterprises

• High ownership: Design the systems that keep our exec engine running

• Focused, supportive team: Fast decisions, low bureaucracy, high trust

• Competitive compensation plus perks (Deutschlandticket, gym membership, snacks/food)