Executive Assistant to the CEO & Project Manager

• Work Setup: 100% On-Site (Eggenfelden, Germany — No Remote/Home Office)
• Employment Type: Full-Time
• Required Experience: 3+ Years (Ideal overall range: 2–6 years)
• Language Requirements: Fluent German (C2 Level) & Business Fluent English (C1 Level)
• Target Compensation: €55,000 – €65,000 Base Salary + 10% Performance Bonus + Attractive Benefits
• Sector: Digital Health / Dental Practice Software

Mission & Context

We are an established digital health software provider specializing in administrative and billing platforms designed to digitize daily operations for dental practices and medical clinics across Germany. As an industry leader—ranking #7 nationwide among roughly 38 competing systems—our growth relies on exceptional software and outstanding client support.

To support our expanding operations and drive future strategic initiatives, we are looking for a high-performing Executive Assistant and Project Manager to work directly alongside our CEO.

Role Overview & Key Responsibilities

In this dual-impact position, you will bridge high-level corporate strategy with operational execution, taking full ownership of critical, cross-functional projects from inception to completion.

• Strategic Execution: Lead end-to-end organizational projects, encompassing analytical research, concept formulation, execution, and full rollout.
• Executive Support: Serve as a trusted advisor to the CEO, delivering data-backed insights to assist in both strategic and day-to-day decision-making.
• Cross-Functional Coordination: Align internal departments to guarantee project initiatives are executed on schedule and within resource allocations.
• Executive Communications: Draft high-level presentations, performance reports, and briefing materials for executive and external stakeholders.
• Performance Monitoring: Track project metrics, identify potential roadblocks early, and implement corrective measures proactively.
• Central Liaison: Act as the primary communication hub connecting the CEO with functional department heads.
• Process Optimization: Continuously evaluate and refine internal organizational workflows to boost operational efficiency.

Candidate Profile

Mandatory Qualifications

• Language Mastery: Fluent German skills (C2 Level) and professional business English (C1 Level, both written and spoken).
• Advanced Education: Master's degree (M.A., M.Sc., MBA, or equivalent) in Business Administration or a related discipline.
• Professional Background: At least 3 years of hands-on experience (within a broader 2–6 year career span) in management consulting, venture capital, digital health, or software technology environments.
• Project & Analytical Skills: Demonstrated expertise in project management methodology alongside strong quantitative and conceptual problem-solving abilities.
• On-Site Commitment: 100% readiness to work on-site at our Eggenfelden location, along with availability for occasional travel.
• Personal Attributes: High autonomy, solution-oriented mindset, exceptional communication skills, curiosity, energy, and an unyielding commitment to quality.

Preferred Experience

• Prior exposure as an Executive Assistant, Chief of Staff, or Strategic Project Lead.
• Practical experience working with CRM systems.
• Familiarity with ISO quality management and certification frameworks.

Non-Negotiable Criteria

• Lack of C2-level German fluency.
• Inability or unwillingness to commit to a full-time, 100% on-site working model in Eggenfelden.
• Having less than 2 years or more than 6 years of total professional work experience.

What Makes This Opportunity Unique

• Direct Executive Access: Reporting straight to the CEO ensures high visibility, swift decision-making cycles, and immediate organizational impact.
• Broad Scope & Ownership: Managing strategic, company-wide initiatives offers an accelerated learning curve and genuine creative autonomy.
• Agile Culture: Join a close-knit team of around 16 professionals that fosters initiative and personal responsibility from day one.
• Meaningful Technology: Contribute to a growing digital health platform that combines modern software innovation with real-world healthcare impact.
• Competitive Package: A salary range of €55,000 – €65,000 gross p.a., plus a 10% target bonus and regional benefits.
• Career Development: A unique hybrid role combining strategic executive advisory with practical project management expertise.