Facilities & Workplace Manager

We are seeking a highly organized and service-oriented Facilities & Workplace Manager to oversee day-to-day office operations and create an exceptional workplace experience for our Munich office. This role combines facilities management, workplace administration, health and safety leadership, and on-site employee support, while also providing HR and executive support. The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in ensuring the workplace runs smoothly and efficiently.

This position is primarily focused on facilities and workplace operations (approximately 50%), with additional responsibilities supporting Human Resources initiatives and executive leadership based in Munich.

Key Responsibilities

Facilities & Workplace Operations (Approximately 50%)

• Manage all aspects of office facilities and workplace operations for the Munich office.


• Serve as the primary point of contact for building management, landlords, vendors, and service providers.


• Coordinate office maintenance, repairs, cleaning services, security, access control, and workplace improvements.


• Manage office supplies, equipment, furniture, and inventory.


• Oversee workplace budgets, purchase orders, invoices, and vendor contracts.


• Coordinate office events, meetings, catering, and employee engagement activities.


• Ensure conference rooms, common areas, and office spaces are maintained to a high standard.


• Support business continuity and emergency preparedness planning.

Health, Safety & Workplace Leadership (Approximately 25%)

• Serve as the Munich site lead for Health, Safety, and Workplace Wellbeing initiatives.


• Develop, drive, and continuously improve a proactive safety culture that promotes employee engagement, accountability, and awareness.


• Lead site-wide health and safety programs, campaigns, training, and communications to encourage active participation across the workforce.


• Partner with leaders and employees to identify risks, implement preventative measures, and foster a culture of safety-first decision making.


• Champion employee involvement in safety initiatives through committees, feedback mechanisms, and workplace engagement activities.


• Conduct workplace inspections, risk assessments, and safety audits, ensuring timely resolution of identified issues.


• Manage incident reporting, investigations, corrective actions, and lessons-learned programs.


• Maintain compliance with applicable health and safety regulations and company policies.


• Coordinate emergency preparedness, business continuity planning, and response procedures.


• Track, analyze, and communicate health and safety metrics, using data to drive continuous improvement and organizational awareness.

Human Resources Support

• Provide on-site support for employee onboarding and offboarding activities.


• Assist with new hire orientation, workspace setup, and employee experience initiatives.


• Coordinate employee engagement programs and office-based HR activities.


• Support local employee relations needs and serve as a liaison between employees and the broader HR team.


• Assist with benefits communications, employee events, and workplace culture initiatives.

Executive & Administrative Support

• Provide administrative support to Munich-based leaders and visiting executives.


• Coordinate calendars, meeting logistics, travel arrangements, and visitor management as needed.


• Assist with preparation for leadership meetings, presentations, and team events.


• Support special projects and operational initiatives on behalf of leadership.

Qualifications

Required

• 3-5+ years of experience in facilities management, workplace operations, office management, or a related role.


• Excellent written and verbal communication skills in both German and English.


• Knowledge of workplace health and safety programs and compliance requirements.


• Strong organizational and project management skills.


• Excellent communication and interpersonal skills.


• Proficiency with Microsoft Office and Google Workspace.


• Ability to manage multiple priorities independently and proactively

Preferred

• Experience supporting HR programs or employee experience initiatives.


• Experience providing executive or administrative support to senior leaders.


• Health and Safety certification or related training.


• Experience in a fast-paced technology, aerospace, or high-growth environment.

Why Join Us?

You'll play a critical role in creating a safe, productive, and engaging workplace experience for our employees while partnering closely with leadership, HR, and operations teams. This is an excellent opportunity for someone who enjoys a broad scope of responsibilities and making a tangible impact on company culture and workplace effectiveness every day.

Access to US export-controlled software and/or technology may be for this role. If needed, Spire will arrange the necessary licenses—this is not something candidates need to have before applying. #LI-MI1