Facilities Officer - Office Assistant

Join Excelya, where Audacity, Care, and Energy define who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.

This role is an exciting opportunity to contribute to a dynamic, ambitious team in Facilities and Administration. You will play a critical part in driving innovation and making an impact in the clinical research space, while enjoying a stimulating professional environment that encourages personal and intellectual growth.

You’ll be the go-to person for all things related to office operations, facility oversight, and people administration. This freelance part-time (approx. 20-30 hours per month) role offers a competitive per hour rate, autonomy (One weekly visit to office), and impact, supporting both employee wellbeing and operational efficiency in a dynamic international environment.

• Oversee relationships with service providers (cleaning, internet, maintenance)
• Monitor and maintain access control, badges, and office security
• You will track and manage inventories (office supplies, IT equipment, furniture)

In addition, you will:

• Act as the primary contact for all office-related inquiries
• Maintain relationships with service providers and supervise facility operations including suppliers, cleaning, and security
• Support HR local administration: contracts, employee records, payroll input, onboarding/offboarding
• Ensure compliance with health & safety regulations and timely maintenance of premises

About You

At Excelya, taking audacious steps is encouraged, so we’re looking for individuals who are ready to grow with us and share our values.

• Experience: Proven experience in managing office, people and facility operations in a structured and autonomous way is required. Familiarity with HR processes and knowledge of German labor law is required

• Skills: Organized, service-oriented, and comfortable working independently.

• Education: Degree in Business Administration or equivalent is a plus

• Languages: Fluency to professionally communicate in English and German is required

At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.

Here’s what makes us unique—

We are a young, ambitious health company representing 900 Excelyates, driven to become Europe’s leading mid-size CRO with the best employee experience. Our one-stop provider service model — offering full-service, functional service provider, and consulting — enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient's journey.

Excelling with care means benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.

Apply today, become an Excelyate!