Head of Legal Project Management (m/f/d)

Key Responsibilities

1. Operational Strategy & Execution

• Design and implement scalable operational frameworks aligned with Fieldfisher X’s innovation‑driven service model.
• Lead cross‑functional initiatives to improve efficiency, quality, and client satisfaction
• Collaborate closely with the Head of Data & Technology and the AI Director to ensure tool alignment and data‑driven decision‑making.
• Collaborate with leadership to define performance metrics and management dashboards.
• Ensure operational compliance with internal policies and regulatory requirements.
• Support business planning and profitability tracking for existing and emerging services.

2. Team Leadership & Development

• Lead, mentor, and build a high‑performing team of operations and legal project management professionals.
• Establish team standards, quality frameworks, and best practices for project delivery.
• Design and deliver training programs on project management methodologies, legal operations, and process optimization.
• Foster a culture of collaboration, continuous improvement, and agile working.
• Lead Recruitment and onboarding for operations and project management roles.

3. Legal Project & Program Management

• Oversee complex, multi‑jurisdictional and high‑value projects requiring structured project management approaches.
• Define project scopes, resourcing models, budgets, timelines, risks, and reporting structures.
• Drive adoption of project management tools, templates, and methodologies across practice groups.
• Establish KPIs and reporting mechanisms to measure delivery efficiency and client satisfaction.
• Identify opportunities for process optimisation, automation, and standardisation across legal workflows.

Qualifications

Experience & Background

• Significant project management experience, including extensive experience in legal operations or professional services.
• Proven track record leading teams and managing complex cross‑functional projects.
• Experience collaborating with law firm partners and senior lawyers on strategic matters is a plus.
• Strong understanding of legal service delivery, client expectations, and law firm operational dynamics is highly desirable.

Technical Skills

• Advanced proficiency with project management tools (ideally Asana).
• Strong financial and analytical acumen, including budgeting and forecasting.
• Experience with legal technology platforms (document automation, AI tools, matter management systems).
• Ability to generate meaningful insights through dashboards, data visualisation, and analytics is highly desirable.
• Certifications such as PMP, PRINCE2, Six Sigma (Black Belt preferred), BPMN or equivalent are highly desirable.

Core Competencies

• Inspirational leadership with the ability to influence without formal authority.
• Strategic thinker with strong business judgment and operational problem‑solving skills.
• Excellent communication skills—credible with senior stakeholders and clients.
• High cultural intelligence and ability to work effectively with global teams.
• Adaptability and resilience in a fast‑paced, evolving environment.
• A strongly client‑centric mindset with a commitment to excellence.

• A dynamic work environment between a global law firm and a tech-driven startup
• Continuous opportunities to grow and shape a digital-first legal business
• Monthly team activities like escape rooms, go-karting, and game nights with pizza and drinks
• 30 vacation days per year
• Access to fieldfisher X’s corporate benefits program
• A collaborative, knowledge-sharing culture