HR Office Manager (f/m/d)

Req ID:522319 

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

To strengthen our HR organization, we are looking for a highly organized HR Office Manager (f/m/d) to support the Vice President Human Resources Central & Northern Europe (CNE).

This is a full-time position based in Berlin, Ernst-Reuter-Platz 6, to be filled at the earliest possible date.

Your Responsibilities

Executive Support & Office Management

• Act as a trusted partner to the Vice President HR by proactively managing a complex calendar, business priorities and people demands


• Coordinate the day-to-day operations of the executive office and ensure efficient administrative processes


• Organize internal/external meetings, workshops, governance forums and committees, including agenda preparation, meeting logistics, minutes and follow-up of agreed actions

Executive Communication & Decision Support

• Translate complex information into concise and audience-oriented communication for internal and external stakeholders


• Prepare high-quality presentations, briefing documents and executive decision papers


• Support the preparation of strategic discussions and leadership meetings

Governance & Administration

• Manage administrative and governance processes for the Center of Expertise (CoE) Industrial Relations, including legal correspondence, document management and committee administration


• Support the coordination of Joint Works Council matters, collective bargaining-related processes and social dialogue activities, ensuring effective planning, preparation and follow-up


• Monitor decisions, milestones and action items to ensure timely execution, transparency and accountability across the organization

Your profile 

• Completed vocational training and relevant work experience or University degree or comparable qualification

• Experience in an assistant, referent or project-oriented role, ideally within an HR or legal environment 

• Strong organizational skills with the ability to manage priorities effectively

• Excellent skills in preparing presentations and management documentation 

• Proficient in MS 365 (Outlook, Teams, PowerPoint, Excel), Share Point

• Structured, proactive and independent working style

• High level of discretion and professionalism 

• Very good German and English language skills, both written and spoken

We offer 

• Close collaboration with senior HR leadership in an international environment 

• Insight into strategic HR topics at regional (CNE) level

• A diverse and responsible role with high visibility

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63  countries we operate in. We’re committed to creating an inclusive workplace for everyone.

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