HR Specialist Payroll

HR Specialist Payroll – Join an International Family Business with a Personal Touch

Location: Volkertshausen, Germany (part-time, with potential hybrid setup)

Language: English (company language)

About the Company

Our client is a Swedish family-owned company founded in 1953 and now proudly led by its third generation. With operations in 10 European countries, the company develops, produces, and distributes high-quality workplace products under its own brands — supporting schools, kindergartens, offices, and industrial clients with tailored solutions.

What sets them apart is their belief in personal relationships. With over 400 employees across Europe, their business model is built on close customer contact, trust, and direct communication. The German headquarters in Volkertshausen coordinates HR and administrative efforts across the DACH region, working closely with the parent company in Sweden.

Products & Services

They deliver a wide range of organizational, technical, and creative solutions for working environments — from ergonomics to education and office supplies — all under their own brands. Every product is designed with sustainability, usability, and long-term value in mind.

Culture & Team

Client combines Swedish innovation with European collaboration. The company believes in flat hierarchies, open dialogue, and giving employees room to shape their work. At the Volkertshausen office, you’ll find a tight-knit, supportive environment where reliability, knowledge-sharing, and kindness guide everyday work.

The Role: HR Specialist Payroll

We are looking for an experienced payroll professional who thrives in detail-oriented HR administration and enjoys contributing to an international, people-focused organization.

Responsibilities

• Execute monthly payroll in compliance with local laws and deadlines
• Monitor salary components and ensure accurate data processing
• Maintain employee master data and process travel expense reports
• Evaluate payroll-relevant issues, considering tax and social security regulations
• Communicate with health insurance providers, authorities, and internal stakeholders
• Monitor and adapt employment contracts as required
• Act as the first point of contact for employees and managers on payroll-related matters

Day-to-Day Activities

• Regular payroll processing and documentation
• Administrative updates in HR systems
• Handling employee and manager queries
• Coordination with finance, legal, and external institutions
• Collaboration with HR colleagues in Germany and Sweden

Qualifications & Requirements

• Completed commercial training, ideally with additional HR-specific education
• Several years of experience in payroll and HR administration
• Strong knowledge of payroll, tax, employment law, and social security regulations
• Confident user of Microsoft Office tools
• Professional proficiency in English (spoken and written)
• Independent, structured working style with attention to detail
• Motivated, trustworthy, and a true team player

Personal Attributes

• Responsible and solution-oriented
• High integrity and confidentiality
• Strong interpersonal and communication skills
• Enjoys both independent work and collaboration
• Open to cross-border teamwork and cultural exchange

What’s on Offer

• Secure, long-term position in a stable, family-owned company
• Flexible part-time schedule (with potential hybrid setup)
• Friendly, supportive, and international team environment
• Flat hierarchies with room for your ideas
• Opportunities for personal development in a growing organization

Application Process

1. Initial screening with Recruiter
2. HR interview with Client (Germany)
3. Team interview with operational managers
4. Case discussion (optional)
5. Reference check & final decision
6. Contract signing and onboarding in Volkertshausen!