(Jr.) Office Coordinator (m/f/d)

• HOLY is the soft drink revolution: With our product lines Energy®, Iced Tea®, Hydration®, Milkshake®, and our newest innovation, the HOLY Syrup Bottle® you get amazing taste across 50+ flavors while maintaining a good conscience—for your body & the environment.
• Over 2M loyal customers: Started in a shared apartment by three best friends, we have scaled to Europe's fastest growing consumer brand—and our cult-like community, the HOLY Squad, loves it: 4.6 stars on reviews.io speak for themselves.
• From D2C to Global Omnichannel: In less than four years, we've profitably scaled HOLY to more than €250M D2C revenue in DACH, FR, UK and PL. Now scaling our retail business, we're on an exciting transition to becoming a true omnichannel rocketship.
• We are still just getting started: Backed by the world's best consumer investors, we aim to revolutionize the soft drink industry and build a generational love brand: tastier, healthier & more sustainable. Our team of 200+ people aims high (Coca-Cola, we're coming for you!).

You will be at the very heart of the HOLY Temple experience - creating the warm welcome that guests and new hires remember, while making sure every day runs effortlessly behind the scenes. From keeping the snacks flowing and deliveries on track to celebrating birthdays and preparing brilliant first-day desks, you’ll shape the energy of our workplace every single day. 

This is a hands-on role for someone with warmth, sharp instincts, and a natural drive to stay one step ahead - with plenty of room to make your mark and grow.

Responsibilities:

• Front Desk & Workplace Experience: Own the entrance experience, welcoming guests, managing relations, and curating goodie bags, postcards and freebies. Create a strong first impression for guests and new hires.
• Temple Operations & Facilities: Ensure our on-site storage remains clean and orderly, ordering food for workplace events, snacks and office supplies stocked. Coordinate HBC cleaning and day-to-day facilities upkeep.
• Mail, Hardware & New Hire Setup: Manage mail and deliveries, track hardware, and prepare Day 1 desks with HOLY Welcome packages and equipment, in partnership with the People team.
• Vendor & Supplier Coordination: Manage relationships with Rewe, JUIT, CoffeeCircle, HBC, Backfabrik, Topi/Grover and similar suppliers.
• People Milestones & Culture Building: Own team milestones and help build a warm, connected HOLY culture. Growth path into Temple 2.2 logistics and a broader Office Manager remit.

• Proactive and forward-thinking: Thinks two steps ahead, catching stock-outs, deliveries and issues before they become guest or team problems. The make-or-break trait for this role.
• Warm, extroverted presence: A natural brand ambassador who sets a welcoming tone for everyone who walks through the door, since this person is often the first impression of HOLY.
• Diligent and organized: Follows through on recurring tasks, like stocking, hardware and mail, without things slipping, and manages priorities independently.
• Bilingual communicator: Fluent in German and English, comfortable communicating clearly both in person and in writing.
• Service and community minded: Puts guest and employee experience first in every interaction, and actively helps build a connected, welcoming HOLY culture.
• Strong operator and project management: Office life is a wild, fast moving space, full of competing priorities and guests walking in at any moment. Juggling vendors, deliveries and events, and knowing how to prioritize when things pile up, is critical to succeeding in this role.
• Experience with office management or front desk operation is a strong plus.

In today's job market, A-players have many options to choose from. As part of our offer, we prioritise providing a productive working environment and opportunities for growth. In addition to competitive compensation, including company shares, you can expect:

• A successful and growing company: Join a company that has been growing profitable and quickly for the last 36+ months and have raised a series B, while many other e-commerce companies are struggling.
• Huge impact: Enjoy huge impact to shape HOLY’s internationalisation in a top market.
• Awesome team: Join an awesome team of colleagues who are ambitious, funny, down-to-earth, and authentic. Get to know us and see for yourself!
• Top product: Marketing is important, but a good product is essential. Our differentiated soft drinks have won over 2.5 million customers. Check out our reviews.io reviews or contact us for free samples.
• Startup culture: Join a startup culture that values flat hierarchies, fast pace, and personal development. With us, you can make a real impact.
• Perfect setup: Enjoy a perfect setup that includes all the requirements of a modern employer, such as a central office in Berlin Prenzlauerberg, flexible working hours, and much more.
• Competitive comp. + equity: Join us at a pivotal stage of hypergrowth. We offer a strong salary and meaningful equity—giving you the chance to share in our current success and benefit from the massive upside as we scale.
• How we support your growth: Flexible hours, €1,500 learning budget, Urban Sports Club membership, public transport subsidy, 28 vacation days, with an additional 5 days granted in recognition of this role's specific on-site requirements, plus biannual 360° feedback tied to your compensation.

Find out more about HOLY and our team on our careers page.

As we are experiencing rapid growth and have ambitious plans, the optimal start date for the position is today. Nonetheless, we are prepared to patiently await the arrival of the ideal candidate, recognizing that quality ultimately yields the best results.

1. Getting to know you: You will have a 30 minute screening interview with Amie, our Jr. Talent Acquisition Manager, discussing HOLY and the position and seeing if our expectations match.
2. Hiring Manager interview with Alan: Our People Experience Lead will dive a bit deeper into your experience and details of the role.
3. Case study & on-site interview: As soon as you have successfully completed the first interviews, you will receive a case study. In a second meeting at our office, the team will discuss your case study with you and answer questions about our workspace, the HOLY Temple.
4. Reference calls: At this stage, we’d like to connect with 1–2 former colleagues or managers who have worked closely with you. These conversations help us better understand your working style and strengths from those who know you professionally.
5. Interview with Fredi: As a strong cultural fit is important to us, you will have a final meeting with Fredi, one of our HOLY Founders. This gives both you and us the opportunity for a final check.
6. Job offer and decision: If everything goes well, you will receive an offer and we are ready to embark you this journey together with you!

Typically this process should take around 2 weeks.