Office Assistant

Our client, a leading automotive manufacturing company, is recruiting an Office Assistant, to join their business in Frankfurt Germany.

Responsibilities: 

• Responsible for the administration of our office in Germany and ensuring that all devices in the office are functioning smoothly.

• Checking and procuring office supplies, work equipment, sales supplies, software and services

• Order processing and monitoring delivery dates, purchasing conditions, prices and stocks

• Coordination of all internal work processes including communication with the relevant departments

• Processing and being responsible for the operational activities of the on -site outsource agencies, e.g. confirmation of working hours, checking and processing invoices

• Creation and processing of documents for internal procurement processes, or user manuals for devices in the office, house rules, as well as training new employees on how to use the devices in the office and work equipment, and general systems

• As contact person for office IT desk service topics, including email, business access and software

• Processing and managing company cars and all relevant processes, including fuel/charging cards and parking

• Organization and support of all company and business events, including preparing meetings, attending visits and organizing appointments, etc.

• Supporting HR in localizing personnel, e.g. invitation and application for Schengen VISA and residence permit, registration, initiation of life in Germany

• Supporting, collaborating and ensuring on -/offboarding

• Supporting other projects/tasks in office admin and procurement areas

• Representing the tasks of team members when they are not on duty.

• Other temporary tasks in the office administration area.

Qualifications:

• Successfully completed commercial training or a comparable qualification

• At least 2 years of professional experience in office operations or in general office/the administration

• Very good user knowledge of common MS Office programs (Word, Excel, Outlook), especially PowerPoint

• Independent work and sense of responsibility

• Flexibility, organizational talent, team and communication skills

• Knowledge in the field of office administration, office supplies management and company property management

• Very good written and spoken German and English

If you know of anyone within your network who may also be interested in this position, would you please forward this ‘Email & Role’ to them. 

Please note:

1. That we do all we can to respond to all applications but if we have not contacted you within 2 days following your application its likely we have not shortlisted your cv for the position.

2. Manning Global cannot consider your application for this role if you are working for the customer we are recruiting for

3. If you are working for the client we are representing, but have confirmation you are leaving a permanent or contract position, please discuss this with us, so we can discuss representation with you.

4. This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the originator of the message. Any views expressed in this message are those of the individual sender.

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