Office Coordinator

This position offers a dynamic opportunity to contribute to the success of our organisation while gaining valuable experience in various aspects of business coordination and support. As a pivotal member of our organisation, you will play a crucial role in providing office management support to multiple departments, including People & Culture, Customer Service, Health and Safety/Compliance, and the Head of Site and Operations. This role will involve managing documents and records, preparing documents and presentations, generating reports, organising translations, and managing visitor interactions.

Key responsibilities & tasks

• Provide office management support to People & Culture, Customer Service, Health and Safety/Compliance departments, and the Head of Site and Operations.

• Organise interdepartmental meetings, including scheduling, logistic coordination, and agenda preparation.

• Take minutes during interdepartmental meetings, documentation discussions, decisions, and action items for distribution & follow-up

• Greet and assist visitors, including clients, internal visitors, and candidates, ensuring a positive and professional experience.

• Translate internal documents (DE-EN)

• Perform data entry and maintain records accurately into databases or spreadsheets.

• Prepare and format documents, presentations, and reports for internal and external distribution.

• Compile data and generate reports for departmental and management use, providing insights and analysis as needed.

o   Vocational Education

o   Proven experience in a similar role

o   Excellent organisational and multitasking abilities, with the capacity to prioritize tasks effectively.

o   Fluent German and English communication skills, both verbal and written.

o   Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams)

o   Ability to work self-responsibly