Office Manager

• Own the day-to-day office operations: kitchen upkeep, supply management (including regular orders and ensuring the office always feels welcoming and well-stocked


• Manage all incoming post and office-related emails daily, and handle invoice scanning, organisation, and processing via Spendesk together with our finance team


• Track and report on office budgets, including event, supply, and travel expenses on a weekly basis


• Coordinate and execute employee events and initiatives: from weekly office lunches, monthly social events (Drinking Green, Morning Green) and well-being initiatives to large-scale projects like our Summer and Winter Parties


• Support the onboarding and offboarding experience for Berlin-based employees: desk setup, welcome gifts, office tours, and key handovers


• Oversee Health & Safety compliance, including coordination of safety inspections, fire safety training, first aid training, and evacuation exercises and in close collaboration with our external Safety Partners (ASA)


• Lead ISO and ASA audit preparation as needed, and contribute to sustainability initiatives such as carbon footprint tracking


• Manage and quality-control the cleaning team, including supply procurement and regular quality checks


• Maintain and continuously improve office processes, documenting procedures and driving operational consistency


• Serve as the first point of contact for all employee requests and office-related matters, resolving day-to-day issues with a proactive and solution-oriented approach


• Communicate regularly with the Berlin team via Slack and other internal channels, sharing office news, event updates, and relevant information


• Collaborate with global Office Managers across Brevo's locations on shared initiatives and projects

• You are hands-on and operationally strong - you enjoy both the detail work and the bigger picture


• You are fluent in German and English (both required for day-to-day work)


• You have at least 2 years of experience in office management or a similar role


• You are organised, reliable, and comfortable managing multiple recurring responsibilities alongside ad-hoc requests


• You are a natural communicator and enjoy building relationships across teams


• You are proactive, solution-oriented, and not easily thrown off by the unexpected


• You bring energy and care to the employee experience, from a well-stocked fridge to a well-run party

A place to grow, together: Join an international team in a bright, collaborative and fast paced environment.

Learning, every step of the way: Access to English classes and 155,000+ courses on Udemy, plus a strong internal culture of knowledge-sharing and support.

Flexible for life: Relocation assistance for international talents, Work from Abroad possibility and home-office budget.

A culture that cares: From inter-office trips to regular team events, there are plenty of ways to connect beyond your day-to-day. You'll also find active social, green, and LGBTQIA+ communities, plus Work Council benefits via Leeto, all here to support what matters to you, inside and outside of work.