Operation Coordinator

What You’ll Do

Operations & Legal Entity Administration

• Manage day-to-day operations of Koddi GmbH as a German legal entity


• Coordinate office services, vendors, contracts, and suppliers


• Handle correspondence with German authorities, banks, and service providers


• Maintain structured repositories for invoices, contracts, and compliance documentation

Financial Administration & Compliance

• Invoice processing, bill pay preparation, and expense management


• Maintain expense receipt repositories and enforce expense policies


• Coordinate preparatory bookkeeping and reconciliations with external tax advisors 


• Support budget overviews and financial reporting for headquarters

HR Administration & Employee Support

• Manage onboarding and offboarding processes for Germany and support coordination for France and Spain


• Support employees with visas, insurance, statutory benefits, and form completion


• Administer fringe benefits (e.g., Job Ticket, cafeteria subsidies)


• Track vacation and support employee lifecycle administration

Compliance & Risk Management

• Support GDPR administration and coordination with external data protection advisors


• Ensure adherence to German labor, tax, and workplace regulations


• Identify process gaps and support implementation of compliant procedures

Cross-Border & Headquarters Coordination

• Prepare reports and documentation for US headquarters


• Translate key documents between German and English


• Support cross-border administrative coordination for France and Spain

Travel & Event Coordination

• Coordinate business travel bookings, billing, and visa-related logistics


• Support company events, meetings, and hospitality arrangements

Who You Are

• Proven experience in operations, office management, HR administration, or compliance within a German GmbH


• Strong understanding of German labor law, administrative processes, and business practices


• Experience coordinating with tax advisors, payroll providers, and external vendors


• Fluent German and English (written and spoken)


• Highly organized, detail-oriented, and comfortable handling sensitive information