Procurement Specialist

Procurement
Specialist

Reports
to: Procurement Manager Europe

Department: Procurement Europe

Role
Summary

The
Procurement Specialist provides procurement support to Operations Directors / Managers,
Project and Site Managers and / or other professions as required. Full control
of all project, small works, service and LSPs procurement activities and the
main point of contact for suppliers and company colleagues within a Procurement
functionality. Supporting the delivery of service and project-based solutions
by executing day-to-day procurement activities for materials, equipment and
subcontracted services. Operating in a global service integrator environment
with scope in Europe locations, this role focuses on transactional purchasing,
supplier / partner coordination and procurement to pay process execution,
ensuring timely availability of materials and services required for all
customer project and support activities.

Job
Responsibilities

Procurement
Process:

•      Procurement
of all materials and subcontractor POs for operations projects

•      Procurement
of all materials for small works & service-related works

•      Raising
POs for system training on behalf of Technical Manager / Service Engineers

•      Raising
POs for IT stock and subscriptions on behalf of IT department

Supplier
/ Partner Coordination:

•      Act
as the procurement operational point of contact for suppliers / partners

•      Confirm
order acknowledgements, lead times, delivery dates and site-specific
requirements

•      Day-to-day
account management with suppliers / partners at local / regional level

•      Negotiate
project pricing to help drive profitability and support operational
negotiations on pricing, lead times, delivery terms and service scope within
defined authority

•      Execute
purchase orders for project materials, subcontracted services etc., based on
approved requisitions, ensuring alignment between purchase orders, project
budgets and delivery schedules and responding to urgent operational and
service-critical procurement needs

Compliance
& Documentation:

•      Manage
and maintain savings tracker

•      Manage
and report supplier SLAs to Procurement Manager Europe and Head of Procurement
& Logistics Europe

•      Ensure
purchases comply with internal procurement policies

•      Maintain
records for project and service procurement, including POs, confirmations and
delivery records

Cross-functional
Collaboration:

•      After-sales
support, assisting Logistics in the returns process when needed

•      Assist
the AE / Design team when needed on providing strategic solutions / products to
the business

•      Liaise
with key stakeholders to ensure materials are purchased and delivered within
budget and to set timescales

•      Reordering
of inventory, van stock and health & safety equipment alongside Warehouse
colleagues

•      Escalate
supply risks or delays that could impact customer delivery or contractual
commitments

•      Work
closely with Project Managers, Service Managers, Technicians, and Warehouse / Logistics
teams

Continuous
Improvement, Operational Support, System Accuracy & Data Quality:

•      Monitor
stock trends and provide forecasts available to meet project demands

•      Reorder
inventory, van stock and health & safety equipment alongside Warehouse
colleagues

•      Train
other departments on the procurement process / new ERP system

•      Liaise
with other company entities on stock availability and queries

•      Use
different Europe ERPs and procurement systems consistently for PO creation,
service entry sheets and confirmations, maintaining accurate purchasing records
linked to projects, service orders and cost centres

•      Identify
and escalate pricing, supplier master data or system issues that impact
procurement execution

•      Identify
recurring procurement issues affecting project or service execution and propose
improvements

•      Support
rollout and adoption of standardized procurement processes and tools across
Europe

•      Contribute
to operational area KPIs

•      Liaise
with the Accounts / Invoicing departments and assist where needed on invoice
queries and ICO Orders

Skills
Required

•      Strong
telephone and personal customer service skills and ability to work under
pressure

•      Solid
Microsoft Outlook, Excel and Word skills

•      Solid
organizational skills and the ability to handle multiple project tasks
simultaneously

•      Excellent
attention to detail and data accuracy

•      Solid
verbal, written and interpersonal communication skills

•      Effective
communication with suppliers / partners and internal stakeholders

•      Solid
ability to facilitate a collaborative working environment for customers and
team members

•      Ability
to use multiple ERP systems

•      Strong
analytical skills

•      Fluency
in English (additional European languages are an advantage)

Experience
Requirements

•      Previous
procurement and supplier relationship experience preferred

•      Previous
experience in supplier evaluation and best practices in buying

•      Experience
in a service integrator, system integrator, or project-based environment is
strongly preferred

•      Hands-on
experience with ERP/P2P systems and service-based procurement workflows

Education
Requirements

•      High
school diploma or equivalent (e.g. NVQ [National Vocational Qualification] in
Business Administration)

•      Bachelor’s
degree in Supply Chain, Logistics or Business Administration or equivalent
experience (a plus)

Work
Environment

The
position is hybrid working role, with the office based in Frankfurt area.

The
above statements reflect the general details necessary to describe the
principal functions of the occupation described and shall not be construed as a
detailed description of all the work requirements that may be inherent in the
occupation.