Programme Coordinator - Asia (m/f/d)

• Support the implementation of the Programme’s strategy and work plan under the guidance of the Deputy Director.
• Coordinate the development and execution of advocacy and communications strategies, ensuring alignment with ECFR’s national offices.
• Organize and manage all aspects of Programme events, including private meetings, workshops, consultations, and public events.
• Oversee the deliverables and Programme’s financial management, including budget drafting, monitoring, reporting, and ensuring compliance with grant/donor regulations.
• Coordinate fundraising efforts and contribute to the preparation of relevant materials and approaches for prospective donors in collaboration with the Strategic Partnerships team.
• Help strengthen and maintain relationships with current donors, and support donor reporting and grant management.
• Build and maintain a strong advocacy network by liaising with external contacts, partners, ECFR council members, and relevant stakeholders.
• Develop and maintain ECFR’s global contact database to support outreach and Programme communications.
• Track and report on the Programme’s impact to ECFR Leadership Team, Board of Trustees, and external donors/stakeholders.
• Support effective integration of the programme’s interns, acting as main point of contact and coordinating onboarding, providing guidance, and ensuring they have the resources needed for success.

• Education and knowledge 

  • Education and experience equivalent to either a Master's degree with 2 years, or a Bachelor's degree with 4–5 years of relevant work experience
  • Work experience in the think tank, non-profit sector, or foundations, including project management in fast-paced international environments requiring extensive coordination.
  • Knowledge of European politics, foreign policy, and understanding of regional geopolitics relations.
  • Knowledge of budgeting, financial monitoring, and reporting.
  • Proven experience in events management and advocacy, including planning, organizing, and executing events.
  • Strong track record in research, analytical skills, and preparation of detailed reports.
  • Fluent written and verbal English is essential. A working knowledge of French/German is a huge plus, and any knowledge of Hindi, Korean, or Japanese is an asset.

• IT Requirements 

  • Skilled in Office 365, in particular Excel.
  • Desirable knowledge in budget management software, i.e., Infor Sun System
  • Understanding of CRM database, WordPress, or similar.
  • Familiarity with data protection regulations, basic cybersecurity awareness, and safe handling of sensitive data.

• Flexible and able to adapt to changing conditions and demanding deadlines.
• Strong organizational skills with the ability to manage multiple projects simultaneously, prioritize tasks effectively, and adapt to varying workloads.
• Analytical and numerical skills, with a focus on accuracy and attention to detail.
• Ability to work both independently and within a multinational, multidisciplinary team, fostering a positive collaborative culture.
• Strong people skills with the ability to interact comfortably across various organisational levels and with external stakeholders.
• High degree of ownership, customer focus, and a quality-driven approach.
• Self-motivated with a can-do attitude, initiative, and willingness to learn and contribute to team success.

Special Conditions:

• This role requires travel and a willingness to work outside of standard business hours when necessary, including weekends or evenings.

• Competitive salary according to profile with flexible & hybrid working mode
• Convenient office location in the heart of Berlin
• Stimulating and open work culture at an innovative and renowned pan-European think tank with partly hybrid work opportunities that allow flexibility while maintaining productivity and collaboration.
• Opportunity to collaborate with highly motivated and committed colleagues from diverse backgrounds across Europe, within an organization that holds a distinguished position and wide recognition within the think tank world.