Receptionist (m/f/d)

Are you passionate about creating a welcoming environment and ensuring smooth operations in a dynamic workplace? 

Join our Berlin-based venture capital firm as a Receptionist and become an integral part of our team. We are looking for a friendly, detail-oriented individual with a background in hospitality (or a related field) to support our team of 30 on-site.

Your Role

As the face of our office, you will ensure that everything operates smoothly, whether we are hosting Founders, Board meetings, or workshops. You will be responsible for creating a professional and welcoming atmosphere while providing support to our team and visitors throughout the day.

• Front Office & Visitor Management: Serve as the first point of contact for all visitors, providing a warm and professional welcome. Manage meeting room schedules and prepare spaces for guests, including founders, stakeholders, and board members. 

• Office Operations: Maintain an organised office environment. Ensure that meeting rooms are equipped and presentable, with all necessary supplies available. Oversee office supplies and equipment to guarantee that the team has everything they need for busy days.  Collaborate with our in-house IT expert to address any equipment-related needs.

• Foster strong relationships within the team and create a positive, can-do atmosphere in the office. Support day-to-day office requirements, onboarding of new team members, catering arrangements and logistical preparations for events and workshops. 

• Work alongside our office team in Berlin and Munich to provide seamless support for the entire team.

• A background in hospitality or a similar client-facing role.

• 2 years of previous experience in office or reception management.

• Strong organisational and multitasking skills with a keen attention to detail.

• Comfortable communicating in English (essential); proficiency in German is a plus.

• Excellent interpersonal skills and a proactive attitude.

• Warm, approachable, and professional demeanour.

• Passion for maintaining an organised and impeccable work environment.

Working Hours: 9:00 AM – 6:00 PM, Monday to Friday.

Our Company Benefits

We are committed to supporting your personal, professional, and day-to-day well-being. Here’s what you can expect as part of our team:

• State-of-the-art hardware: Work with the latest Apple devices to ensure optimal productivity and performance.

• Company Bike Program: Stay active and commute sustainably with a bike provided by the company.

• Public Transport Subsidy

• Access to Mitarbeiterangebote.de

• Coaching: Take advantage of personalised development opportunities through CoachHub, which can help you grow professionally and personally.

• Office Perks: Enjoy a variety of free snacks and drinks, including products from our portfolio companies, KoRo and Holy Energy.

• Bi-Annual Company Offsite: Connect with the team, recharge, and explore new ideas during our exciting offsite retreats.

• Annual Summer and End-of-Year Parties

• Bi-Annual Health Check: Prioritise your health with comprehensive check-ups provided by Helios.

• Finn Auto Subscription: Access flexible car subscription options for personal or professional use.