Records Specialist

Are you interested in working directly for a single sponsor while having the security and additional career opportunities that working for a global CRO can bring? Our team says it’s the best of both worlds….

ClinChoice is currently seeking a Record Specialist to join our sponsor, a leading pharmaceutical company based in Ludwigshafen, Germany. This is an office-based position, offered as a 4-month contract at 1 FTE.

ClinChoice is a global full-service CRO with a strong focus on quality, professional development and supportive culture. As a client-facing role, we are looking for confident candidates with the ability to work independently whilst establishing a high-trust environment with the client counterparts.  

Main Job Tasks and Responsibilities:

• Indexing, archiving, and labeling records using the Records Information Management System (RIMS).


• Quality control of data entries in RIMS for completeness, accuracy, structure, and plausibility.


• Moving archive boxes to the archive for record storage.


• Recording the number of archived boxes and processed customer inquiries.


• Loaning and returning archived records.

Education and Experience:

• Successfully completed bachelor's degree in chemistry, pharmacy, or a related scientific discipline.


• Experience in the pharmaceutical industry- managing and archiving documents relating to drug research, with a focus on customer inquiries.


• Preferred experience in handling customer inquiries and managing records.


• GMP experience is desirable.


• Sound understanding of quality systems, GMP regulations, and relevant pharmaceutical regulations. 


• Independent, structured, and conscientious working style, a high degree of self-motivation.


• Attention to details- very good written and spoken English skills. 


• Organizational skills and assertiveness. 


• Resilience, reliability and flexibility.


• Ability to manage various complex tasks.


• Strong team player with excellent communication skills in a global, cross-functional environment.

The Application Process

Once you have submitted your CV, you will receive an acknowledgement that we received it. If you have the requirements we need, you will be invited for phone interview as the first step.  Unfortunately, due to the number of applications we receive, we cannot reply to everyone individually if you are not successful.

Who will you be working for?

About ClinChoice    

ClinChoice is a global full-service CRO specializing in clinical development and functional solutions for pharmaceutical, biotechnology, medical device, and consumer health companies. We have over 28 years of proven high-quality delivery and results across all our services, with over 4,000 professionals in more than 20 countries across the Americas, Europe, and Asia-Pacific.       

Our Company Ethos

Our mission drives our culture: to contribute to a healthier and safer world by accelerating the development and commercialization of innovative drugs and devices. Our employees are the most valuable company asset, and they are the fulcrum around which all ClinChoice activities are built, and close management and training is the core instrument to develop and maintain highly qualified personnel. The continuous training keeps the resources qualified in terms of competence and expertise and gives to all personnel the clear tools needed to manage both internal and client processes with the same methodology.   The success of these core values is evidenced by our below industry average turnover rates.

ClinChoice is an equal opportunity employer. We have based our success on attracting, developing, and promoting talent guided by diversity and inclusivity. Our employees come from very diverse backgrounds: gender, race, beliefs, and ethnicities. We recognize this is our strength and celebrate it.

Key words: Record Specialist, Quality Assurance, archiving records, GxP standards, GMP, Regulatory guidelines, records management, QA compliance, GMP regulations, pharmaceutical regulations, CRO, Contract Research Organization, Outsourced, Outsourcing, Sponsor-dedicated.

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