Executive Assistant (m/f/d) to the CEO in Quantum Computing Start-Up

We are seeking an exceptionally organized and resilient Executive Assistant (m/f/d) to the CEO to serve as a key partner in enabling the effectiveness of our CEO. This role requires an individual with impeccable attention to detail, discretion, and a proactive mindset. You will be responsible for managing a wide range of executive and administrative tasks while maintaining a pulse on the dynamic and confidential needs of a high-growth startup.

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel logistics
• Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders
• Prepare executive briefings, reports, and presentations 
• Manage and prioritize incoming communications and ensure timely follow-up on action items
• Assist with investor relations, board communications, and confidential strategic initiatives
• Anticipate the CEO’s needs and proactively identify solutions to administrative challenges
• Support key projects and help coordinate across departments to ensure alignment with CEO priorities

• Completed studies or apprenticeship in business administration, economics or comparable qualifications
• Proven experience as an Executive Assistant, preferably in a high-tech, fast-paced, or startup environment
• Multilingual capabilities or international experience is an advantage
• Exceptional organizational skills and attention to detail
• Outstanding interpersonal communication, both written and verbal
• Demonstrated resilience under pressure and the ability to remain composed and effective amidst ambiguity and change
• High degree of discretion and experience handling sensitive or confidential information
• Strong proficiency in MS Teams, Microsoft Office, Jira/Confluence, experience in Hubspot would be an advantage
• Ability to adapt and shifting priorities in real-time
• True startup mindset. As we are a young venture, we all must wear different hats and contribute to different aspects of the business
• Excellent command of English and German

• At Kipu Quantum, you have a unique opportunity to shape the future of technology by contributing to one of the most exciting startups in quantum computing. Your work will have a lasting impact as we tackle groundbreaking challenges and redefine what is possible in this cutting-edge field
• We pride ourselves on fostering a collaborative, international culture where openness, transparency, and innovation thrive. Here, you will be part of a team that genuinely cares about our work and each other
• Your growth matters to us. With ample opportunities for individual development, you can sharpen your skills, advance your career, and explore new horizons within a fast-paced and supportive environment
• Enjoy the flexibility to balance your professional and personal life with our adaptable working hours and remote-friendly options
• We also believe in making work life enjoyable. From regular team events that foster connections to perks like contributions toward public transport or shopping vouchers, international remote work opportunities, 30 vacation days per year and more, we are committed to creating a workplace where you can thrive

Are you confident that our mission can’t succeed without YOU on board? Don’t hesitate - submit your application today using our online form! Be sure to include your CV (in English or German), your salary expectations, and your earliest possible start date. Have questions or want to discuss the role in more detail? Reach out to Svenja Anderer, our Lead People & Culture at Kipu Quantum. We’d love to hear from you!

WEB. https://kipu-quantum.com/career/ 
MAIL.  [email protected]  
MOBILE. 0049 172 399 5868
KARLSRUHE OFFICE. Kipu Quantum GmbH, Roonstraße 23a, 76137 Karlsruhe
BERLIN OFFICE. Kipu Quantum GmbH, Greifswalder Str. 212, 10405 Berlin