Team Assistant, Executive Education and Business Solutions (gn*)

Are you passionate about education and international learning environments? The Executive Education and Business Solutions Team of Kühne Logistics University (KLU) in Hamburg, Germany, one of Germany’s top research-based private business schools (AACSB accredited), is looking for a passionate and innovative Team Assistant.

• Full-Time: 40 hours per week 
• Start Date: Ideally April 2025

• Administrative Support: Assist to handle communications, schedule meetings, coordinate travel and management budget 
• Strategic and Project Support: Support the Director in developing and implementing strategic initiatives. Manage key projects to ensure timely completion.
• Document and Data Management: Prepare, review, and organize documents. Maintain departmental databases and records.
• Meeting and Event Coordination: Plan and coordinate meetings and events, prepare agendas, take minutes, and follow up on action items.
• Problem Solving: Resolve administrative issues.

• Operations Mindset: You’re driven to initiate and own projects and processes, with a proactive, pragmatic approach to solving challenges and feel comfortable navigating ambiguity.
• Communication & Interpersonal Skills: Persuasive and adept at coordinating with diverse stakeholders, including academic partners, students, faculty, industry, and NGOs; strong written and verbal communication in English (German is a plus).
• Organizational Skills: Exceptional organizational and time management abilities; high accuracy and attention to detail.
• Technical Proficiency & Discretion: Skilled in Microsoft Office Suite and MS Teams; capable of handling sensitive information with discretion.
• Adaptability & Teamwork: Comfortable with ambiguity; ability to work both independently and collaboratively.

Desirable Qualifications:

• Education: Bachelor's degree in Business Administration, Management, or related field.
• Experience: 1-3 years in an administrative or support role, preferably in a business or educational setting.

• Flexible Work Culture: Enjoy a mix of on-site and remote work at our Hamburg Headquarter in Hamburg’s HafenCity.
• Professional Development: Benefit from continuous learning opportunities in a growing, start-up-like environment to enhance and broaden your skills and advance your career. Work with open-minded and ambitious colleagues in an international, multicultural atmosphere.
• Modern Work Environment: Enjoy breathtaking views, modern workplaces, family-friendly hours, and home office options.
• Additional Benefits: Take advantage of a company pension scheme, sports activities, and public transportation subsidies.

We value diversity 
We value diversity and therefore welcome all applications regardless of gender, nationality, ethnic and social origin, religion and ideology, disability, age, sexual orientation and identity.We look forward to receiving your complete application (cover letter, CV, relevant references), stating your salary expectations and earliest possible starting date, which you can send to us via the e-mail [email protected] or via the “Apply” button.