Senior HR Specialist, Frankfurt & Switzerland

Job Description

Contract: Permanent, Full Time  

Office Location: Frankfurt

The role:

As a Senior HR Specialist at Fragomen you will provide comprehensive HR support across 2 of our offices in Europe, focusing on flawless execution, efficiency, and compliance with local regulations. You will work closely with the Senior HR Manager for Germany and Switzerland and you will collaborate with other EMEA HR functions across the region, including Talent Acquisition, Total Rewards, Talent Development, and Shared Services.

What your day will look like:

You will be recognized as a knowledgeable and trusted advisor to our employees in Germany and Switzerland. You will manage a diverse workload, encompassing HR compliance, payroll & benefits, vendor management, and addressing daily queries from employees and managers. Additionally, you'll engage with various HR projects and employee relations issues. You'll drive local strategic HR initiatives, bringing creativity and innovative ideas to the table.

Other key responsibilities will include:

• Employee Experience: Partner with Talent Acquisition to ensure smooth onboarding. Act as the first line of support for HR queries, ensuring timely responses and escalating matters as needed
• HR Expertise: Stay updated on employment legislation in Germany and Switzerland to ensure compliance. Act as a trusted advisor on these topics
• HR Systems & Payroll: Regularly update HR systems and ensure the flawless processing of monthly payroll
• Benefits Administration: Review and administer benefits packages in collaboration with the Total Rewards team
• Vendor Management: Be the main contact for HR vendors (payroll, bike leasing, fitness, insurances, pension provider, etc.)
• Policy Development: Improve existing HR policies and create new ones in compliance with local regulations
• Health & Safety: Champion health & safety, liaise with company doctors, and organize regular (mental) health activities
• Diversity & Well-being: Lead initiatives around diversity and well-being, partnering with Talent Development and the business on training activities

The team:

Our EMEA HR team consists of over 30 dedicated professionals based in various locations across Europe, the Midde East and Africa. Together, we provide dynamic and engaging support for the Firm's diverse HR needs.

What we are looking for:

• Languages: Business fluency in German and English
• Education & Experience: A bachelor’s degree in HR or a related field and 5+ years of relevant HR experience, preferably in an international and fast-paced environment
• Skills: Experience with German and Swiss payroll and HR policies is essential. Knowledge of local labour legislation and local benefits programmes is crucial
• Attributes: Detail-oriented, highly organised and able to prioritise effectively. Excellent interpersonal and communication skills, and able to interact effectively and build trusted relationships at all levels
• Confidentiality & Independence: Comfortable handling confidential information and working independently, with a commitment to working to tight deadlines
• Values: Accountability, integrity, and transparency are all critical to success

What we offer:

A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges, and will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our workforce at Fragomen, and we are fully committed to providing equal opportunities.

At Fragomen, we value our employees and are committed to providing a comprehensive benefits package that supports your well-being and professional growth. Our Germany offerings include:

• Competitive Salary: We offer salaries that reflect your skills and experience
• Health and Wellness: A comprehensive employee assistance programme, gym discounts and Headspace membership
• Lifestyle and Savings: Bike lease scheme, discount platforms, public transport tickets and family support benefits
• Protection and Security: Company pension scheme
• Time Away from Work: 30 days annual leave and birthday leave, in addition to public holidays
• Professional Development: Access to our e-learning platform, mentoring schemes and training bursaries (where applicable)
• Hybrid Work Arrangements: The Firm operates a global hybrid working policy which supports flexibility. Depending on your role, you can agree with your manager a minimum of two days per week working in your local office. Flexibility is important, and additional days in the office may be required based on your role, and / or team and business need.

What to expect:

• Once you have submitted your application, our Talent Acquisition team will review your skills and experience. If these match the requirements of the position, a member of our team will contact you to schedule an initial phone call.
• If shortlisted, you will be invited to participate in our interview process, which will consist of at least two stages, one of which will be conducted in-person. Depending on the role, you may also be required to complete a written assessment.
• After the interviews, we will carefully evaluate all candidates and make our final decision. You will be notified of the outcome and feedback will be provided.
• At Fragomen, we are committed to fostering an inclusive and accessible workplace for all applicants and employees. If you require any specific accommodations or support during the interview process, please let us know, and we will consider what reasonable adjustments are possible to meet your needs

Who we are:

At Fragomen, we are more than a global immigration services provider – we are pioneers shaping the future of mobility. With a passion for navigating the complexities of immigration, we help individuals and businesses transcend borders, unlocking opportunities around the world. As a diverse, forward-thinking, global business, we combine deep expertise with innovative technology to craft solutions that not only simplify the immigration process but also drive strategic success for our clients. Whether it is assisting multinational companies or helping people start new chapters in their lives, we are driven by the belief that global movement is the key to unlocking a world of possibilities.

We are proud of our team spirit, and we like to reflect this in the way that we work and everything we do. Our Responsible Business Practices (“RBP”) prioritise Fragomen’s social responsibility through a cohesive strategy covering five key focus areas of Wellbeing, Diversity, Equity and Inclusion, CSR, Pro Bono and Sustainability. Our RBP initiatives offer great opportunities for everyone at Fragomen to feel included, get involved and shape thoughtful initiatives and activities. For more information, please visit our website - https://www.fragomen.com/about/responsible-business-practices.html

Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.