Team Assistant

About the role

Role: Team Assistant (Production)
Reporting to: Director of Commercial and Business Operations
Contract type: Permanent, Full Time
Location: North Sydney
Working rights: Candidates must have Australian full working rights.

About BBC Studios ANZ

Working for BBC Studios, we are all part of a premium content and production company that inspires global audiences. We are proud to represent some of the world's biggest, most trusted and loved content brands. In Australia and New Zealand, we bring the best of bold, British storytelling to our region through distributing content to broadcasters, our seven branded services on subscription platforms and our own local production arm, as well as other commercial partnerships such as live entertainment and licensing.

Our Values: Audiences. Creativity. Trust. Respect. Accountability. One BBC.

Job Purpose

To provide comprehensive administrative and EA support to senior management of BBC Studios Productions Australia (BBCSPA) as well as general support to the wider core BBCSPA team, including development. The role will be responsible for a broad range of administrative tasks requiring flexibility and occasional evening emails and meetings. and e.g. the handling and direction of queries, maintenance of records, acting as the first point of contact for the team, coordination of projects and activities.

Key Responsibilities & Accountabilities

Duties for Executive Team:

• Diary management (General Manager and Creative Director, Director of Commercial and Business operations and Head of Unscripted)


• Assisting in daily admin, organisational and general support where required.


• Organising internal and external meetings, meeting rooms, including routine team WIP’s, and screenings, including agenda’s, setup, meet & greet guests, catering and coffees.


• Book and run admin support for evening board meetings, including agendas and minutes


• Ensure key production, TX and visitor dates and are in Exec diaries.


• Manage financial reporting deadlines for DCBO liaising with Finance team.


• Domestic and international travel bookings


• Expense claims and credit card recs


• Finalising presentation decks, copying, printing and general preparation for meetings and pitches


• Assist in internal and external event or function planning


• Setup and maintain of filing systems to ensure administrative efficiency to support the Execs,


• Disseminate key information to teams across respective business units as required


• Docusign coordination


• Assisting in daily admin, couriers, organisational and general support


• Ad hoc food orders, coffee and lunch runs, tea making


• Ensure management are aware of any external VIP clients and Network executives attending.

Production and Development Support:

• Ad hoc Development, casting & production research. Where required create and update decks


• Support setup and administration of writer’s rooms


• Support production and development team with ad hoc expenses and travel arrangements


• Finance support, including raising of POs


• Where requested, attend shoots as required to support team


• Coordinate team meetings and as required, take minutes and manage action points


• Liaise with and source schedules, key dates including TX for diaries


• Support production and liaise with UK for International deliverables as required


• Manage centralised filing of production contact lists, schedules and other production information


• Manage production storage


• General office admin support, organising couriers

Knowledge, Skills and Experience

• Professionalism, has excellent time management skills and can deal with all internal and external clients of the business.
• Used to prioritising work-loads, well-organised and be an excellent communicator both verbally and in writing.
• Possess advanced computer skills and the ability to use Microsoft Office, including Word, Excel, PowerPoint and Outlook.
• Ability to work in a fun, dynamic environment and demonstrate initiative. They will be an enthusiastic team member with a can do attitude.
• Passionate about over delivering in their role and working in a creative company to organise and service each production and commercial output for that show.
• Admin support experience and enjoy a variety of tasks as part of their everyday role. A background in media or media companies would be advantageous.

Perks and Benefits

•    25 days of annual leave 
•    18 weeks paid parental leave 
•    2 days volunteer leave per year
•    Annual Flu Vaccinations
•    Annual Skin Checks
•    Employee Assistance Program and Wellbeing resources
•    Access to Coaching and LinkedIn Learning courses