Administrative Assistant (Part-Time)

About IN2 

Formed in 2002, IN2 is a progressive engineering consultancy operating across Ireland, the UK, and Europe, dedicated to creating better spaces for people. With over 100 experts across six locations, our team of engineers, technicians, and consultants collaborate closely with clients and partners to deliver innovative, sustainable, and energy-efficient building solutions across a wide range of sectors—from concept and design through to handover and beyond. 

 For over 20 years, we have maintained a people-centric culture that encourages growth, innovation, and adaptability. Our award-winning MEP projects, combined with recognition as a ‘Great Place to Work’, reflect our commitment to quality, sustainability, and a supportive, inclusive work environment where individuals can thrive.  

 At IN2, joining our team means being part of a collaborative, high-performing, and forward-thinking organisation, where your contribution makes a real impact—and where career opportunities grow alongside our business. 

Job Title 

Administrative Assistant  

Salary 

€45,000 – €55,000 

Location 

Berlin | On-Site 

Working Hours - what to writer for part time? 

We operate a 37.5-hour working week designed to support work-life balance. We offer flexible start and finish times between 8am and 6pm, provided that core hours of 10am to 4pm are covered for team collaboration and meetings. 

About The Role 

Are you an organised, people-person who loves keeping things running like clockwork? We’re looking for an Administrative Assistant to become the heartbeat of our Berlin office. 

This is a multifaceted role where no two days are the same. You’ll be the "go-to" person for our local team, ensuring our operations are seamless while helping us build a great office culture. From managing the fine details of travel and expenses to welcoming new faces and hosting our Friday breakfasts, you’ll be at the very center of life at IN2. 

What you will do 

The Operational Essentials 

• Financial Admin: Take ownership of local invoicing and manage office expenses with precision. 

• Travel Management: Coordinate local and international travel, ensuring our team gets where they need to be, stress-free. 

• The Face of IN2: Act as our Berlin receptionist, providing a warm and professional welcome to clients and guests. 

People & Culture Support 

• HR & Onboarding: Support the team with HR administration and lead the onboarding process to make sure every new hire feels at home from day one. 

• Talent Scouting: Help our growth by assisting with initial interview screenings for new applicants. 

• Social Heart: Organise memorable office events and keep the team fuelled by coordinating our legendary Friday Breakfasts. 

Business Growth & Support 

• Tender Support: Keep us ahead of the game by monitoring and skimming through public tender platforms to identify new project opportunities. 

• General Magic: Provide proactive administrative support to ensure the Berlin office remains an inspiring place to work.

Your Experience 

Detail the essential and desirable requirements. 

Essential 

• Proven Office Experience: 2+ years in an administrative or office management role within a professional business environment. 

• IT Literacy: Proficiency in Microsoft Office (specifically Excel) and experience using CRM or database systems. 

• Bilingual Skills: Native-level German and professional English (written and verbal) are essential for this role. 

•  Practical experience handling invoices and managing staff expenses. 

• Experience managing travel logistics and general office operations with high attention to detail. 

• Experience or interest in assisting with recruitment, onboarding, and basic HR administration. 

Why You’ll Love Being Part of the Team 

At IN2, we’ve traded the stuffy corporate ladder for a flat hierarchy and a culture where your voice actually matters. We’re a diverse, collaborative team that believes the best ideas can come from anyone, anywhere. 

• Global Impact, Local Feel: You’ll get to work on game-changing projects across different countries, supported by our specialist BIM, Sustainability, and Building Physics teams. 

• Constant Growth: Through IN2 Talks, cross-office collaboration, and a culture of knowledge sharing, you’re always learning something new. 

• Your Best Self: We prioritise a genuine work-life balance with flexible hours and support for personal circumstances. We’re big on open communication and ensuring our workplace is a bias-free zone where you can truly be yourself. 

What’s In It For You? 

We’ve put together a package that looks after your wallet, your career, and your wellbeing. 

The Essentials 

• Competitive Pay & Bonuses: A salary that reflects your worth, plus an annual bonus and pension contributions. 

• Annual Leave: 22 days of annual leave, scaling up to 27 days as you grow with us (plus all those bank holidays!). 

• Flexible Hours: Work-life balance isn't just a buzzword here—we offer a 37.5-hour working week with flexible hours (8am–6pm), to suit your lifestyle! 

 Career Progression 

• Personal Roadmap: You’ll have a dedicated Personal Development Plan and mentoring from our senior leaders. 

• The IN2 Academy: Access to our internal academy, CPD support, and expert assistance in advancing your career. 

 Health & Wellbeing 

• Mind & Body: Access to our Employee Assistance Program, annual health checks, and various fitness initiatives. 

• Commute Greener: Take advantage of our Cycle to Work scheme to keep active on your way to the office. 

Social & Community 

• Legendary Events: From our famous Christmas party weekend to Employee Appreciation Day and regular staff social events. 

• Giving Back: Get involved with our team-led charity initiatives. 

• International Reach: opportunities to work across IN2 offices in London, Dublin, Berlin, Belfast, Athlone, and Madrid