Executive Assistant (f/m/d)

We are looking for an Executive Assistant to join our CatalYm team. As an Executive Assistant you will play an important part in supporting our C-level in the expansion of our business into the US market. This role will consist of approximately 30% personal support to the entire C-level management team with a variety of administrative tasks including managing calendars, travel arrangements and preparing expense reports. In addition, you will be responsible for organizing our board meetings and communicating with our board members, which will take up about 30% of your time. About 20% would be taken up by contract administration. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. And the most important part: we would love you doing this with the bottom of your heart.

Your main responsibilities  

• Act as the point of contact among executives, employees, board members and other external partners
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Support executives with their expense reports
• Format data files and information for internal and external communication – memos, emails, presentations, reports
• Contract filing and administration
• Deputy for team assistant during her absence

• At least 5 years of experience working as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills to maintain an overview even in stressful situations
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Very good German and very good English skills (our company language is English)

• Room for independent working in X-functional teams
• Direct and quick internal communication channels
• Dynamic and goal-orientated environment
• Open and appreciative corporate culture in a multicultural environment
• Home office possible in coordination with the team assistant
• part-time position possible (min 32h)