Facilities Administrative Assistant (Dresden / Part Time)

Who are we?

Amdocs helps those who build the future to make it amazing. With our market-leading portfolio of software products and services, we unlock our customers’ innovative potential, empowering them to provide next-generation communication and media experiences for both the individual end user and enterprise customers. Our approximately 30,000 employees around the globe are here to accelerate service providers’ migration to the cloud, enable them to differentiate in the 5G era, and digitalize and automate their operations. Listed on the NASDAQ Global Select Market, Amdocs had revenue of $4.89 billion in fiscal 2023.

About Actix GmbH
Actix GmbH, a small and dynamic company based in the heart of Dresden, Germany, is part of the global Amdocs family. With just 11 employees, our office offers an intimate and friendly environment where everyone knows each other, like a small family. Despite our size, we are an integral part of a large international team, collaborating closely with colleagues from around the world. This unique blend of a close-knit local team and a vast global network provides a supportive and enriching work experience.

In one sentence

The Facilities Administrative Assistant manages and coordinates the diverse operation of the department/domain, ensuring that the daily operations are coordinated with vital resources and tools; Ensures that operational directives are carried out in full and to completion, and assures that the schedules, meetings, and goals work in harmony towards customer happiness; Tracks and maintains the performance of vendors / external parties to uphold company interests.

What will your job look like?

• Responsible for the Front Desk/Reception
• Assisting visitors and employees with questions and directions. 
• Managing security/access control system.
• Completing daily site checks as per the Company’s standards.
• Communicating with security/maintenance/other relevant vendors to close the open issues.
• EHS – Employee Health and Safety focal person
• Site readiness and report of changes required.
• Assigning evacuation leaders, scheduling training, and organizing yearly drills.
• Managing official posts (distributing, filing, etc.)
• Invoice processing and generating Purchase Orders.
• Managing vendor orders, delivery, and distribution. (Supplies and office material)
• Managing ongoing facilities vendors and equipment (maintenance, cleaning, etc.) 
• Basic document translation
• Acting on employees' requests for faulty equipment, furniture, etc.

#LI-GM1 #LI-Hybrid

All you need is...

• B.Sc. in Business Administration/Secretarial or Vocational training certificate in office administration or similar
• Former experience in operations/facilities.
• Proven experience in customer service. 
• Fluent German and English in speech and writing is mandatory 
• Good knowledge of MS Office

Why you will love this job:

• Small, intimate team atmosphere in an international work environment
• You will have the responsibility to manage and coordinate the diverse operations of the departments.
• You will supervise the work activities of a department/supervise and monitor vendors as per Amdocs guidelines.
• You will work with relevant partners to supervise and update the relevant systems and business operations policies.
• We are giving the opportunity to work with the industry’s most sophisticated testing technologies and help customers shift into the new testing realities of the digital world!

We offer a wide range of stellar benefits, including:
- 30 days contractual vacation plus additional vacation days (unlimited vacation)
- Life insurance, including accidental death, long-term disability, and dismemberment insurance.
- A huge variety of learning opportunities
- Monthly massages
- Corporate Benefits company discount scheme
- Free snacks
- Various team events
- Office incl. parking space right in the heart of the city centre