HR Administrator (f/m/d) part-time

We are Neumann Kaffee Gruppe. And we love coffee.

For us at Neumann Kaffee Gruppe (NKG), everything revolves around coffee. As a globally active green coffee service group, our more than 3,300 employees in 28 countries work with dedication for and with green coffee, which is always the focus of our services along the entire coffee supply chain. Our fields of work are just as diverse as our employees and we are proud to live this diversity. 

Neumann Gruppe GmbH is the Hamburg-based holding company of Neumann Kaffee Gruppe. We coordinate the activities of the group and manage overall developments strategically. We also support the work of the group companies with various functional areas, such as Compliance, Controlling, IT, Legal, Tax, Risk Control, HR, and Communications.

We are certified as a Great Place to Work®, highlighting our strong culture of trust, collaboration, and respect. Discover here what our employees like best about our workplace.

Your responsibilities

• HR Administration & Document Management: Prepare and maintain HR-related documents (including addendums, contract changes, and certificates) and ensure accurate and up-to-date master data in HR files and in Workday.

• Onboarding Coordination: Manage the full onboarding lifecycle, liaise with internal stakeholders, communicate with new joiners, and organize their first day.

• Recruiting Support: Conduct prescreenings based on defined criteria, coordinate interviews and scheduling, and handle standardized candidate communication.

• Payroll & Benefits Support: Provide all relevant documents and preparatory information required for monthly payroll processing.

• Training Administration: Support the organization of internal trainings, coordinate language courses, and maintain participant and budget tracking.

• HR Services: Manage the central HR inbox, handle standardized inquiries, and maintain central HR templates and FAQs.

​Your profile

• Professional Experience: Completed commercial training—ideally with an HR focus—or a comparable qualification. Initial experience in operational HR work, HR assistance, or HR service functions.

• Administrative Strength: Enjoyment of structured, administrative tasks paired with a high commitment to data and process quality.

• System Proficiency: Confident use of HR systems; initial experience with Workday is an advantage.

• Attention to Detail: A careful, reliable, and highly precise working style—particularly when handling contracts, data, and deadlines.

• Service Orientation: Strong service mindset, excellent communication skills, and a professional presence.

• Team Spirit: High level of collaboration, hands-on mentality, and the ability to manage multiple tasks simultaneously.

• Availability: Ideally, you are available for approximately 20 hours per week.

• Languages: Fluent German skills (written and verbal) and very good English skills.

Our staff appreciates

• Scenic workplace: A modern atmosphere in a central location with Elbphilharmonie views awaits you.

• Hybrid flexibility / Flexible work time: Enjoy flexible working hours and mobile working options with our hybrid models.

• Investing in you: Benefit from a €2,000 annual training budget and numerous development opportunities.

• Green commuting benefits: We support eco-friendly commutes with Deutschland-Ticket and JobRad subsidies.

• Attractive benefits: Access to a competitive company pension scheme and discounted lunch offers.

• Team connection: Join us for summer parties, Christmas dinners, and coffee lounge chats in our family-like environment.

Have we sparked your interest?
We are pleased to receive your application documents.

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