Office Coordinator

Are you an organised, proactive professional who enjoys keeping an office running smoothly?

We are recruiting on behalf of our client for an experienced Office Coordinator to support the day-to-day operation of their Munich office. This is a varied and hands-on role where you will help create a professional, welcoming and well-organised environment for employees, visitors and internal teams.

The position is offered on an initial six-month contract and requires regular onsite attendance in Munich.

What You Will Be Doing

As Office Coordinator, you will take responsibility for a broad range of office, team and administrative activities, including:

• Coordinating the daily operation of the Munich office.
  


• Welcoming visitors and managing visitor access procedures.
  


• Handling incoming and outgoing post, parcels, couriers and deliveries.
  


• Ordering office supplies, refreshments and other workplace essentials.
  


• Coordinating external suppliers, contractors and service providers.
  


• Arranging meeting rooms, catering and practical support for meetings and office events.
  


• Tracking signatures, certificates and official documentation.
  


• Liaising with authorities, insurance providers and external organisations when required.
  


• Supporting fleet, vehicle and insurance administration.
  


• Maintaining accurate office records, files and documentation.
  


• Assisting with workplace health and safety activities.
  


• Supporting employee onboarding and offboarding.
  


• Assisting with the implementation of office and HR policies and procedures.
  


• Providing general administrative support to managers, teams and the HR function.
  

Requirements

What We Are Looking For

You will be reliable, approachable and comfortable managing several priorities in a busy office environment.

The successful candidate will ideally have:

• Previous experience in office coordination, office management, team assistance, administration or a similar role.
  


• Strong organisational and coordination skills.
  


• A proactive and practical approach to problem-solving.
  


• Excellent communication and interpersonal skills.
  


• A professional, friendly and service-focused manner.
  


• The ability to prioritise tasks and manage competing deadlines.
  


• Strong attention to detail.
  


• The ability to handle confidential information with discretion.
  


• Good working knowledge of Microsoft Outlook, Word, Excel and PowerPoint.
  


• Fluent written and spoken German.
  


• Good written and spoken English