Part-Time Office Assistant

Job brief

We are partnering with a dynamic biopharmaceutical company focused on providing high-quality pharmaceutical solutions, currently seeking a Part-Time Office Assistant to join their team in Munich. This is a flexible role ideal for candidates looking to gain valuable professional experience in a supportive, innovative work environment, suitable for early-career applicants.

Responsibilities

• Provide general administrative and clerical support to ensure the smooth daily operation of the Munich office.
• Manage office supplies, track inventory, and coordinate with vendors for timely replenishment as needed.
• Assist with meeting coordination, including scheduling, preparing meeting materials, and taking concise meeting notes.
• Handle incoming and outgoing mail, packages, and general correspondence via email, phone and in-person communication.
• Maintain digital and physical office records with strict attention to accuracy and confidentiality.
• Support the local team with ad-hoc administrative tasks as assigned.
• Complete partial on-site work at the Munich office each week, with flexible core hours to be confirmed.

Requirements

• Fluent in both Mandarin Chinese and German (written and spoken).
• Fluency in English is a strong priority and highly desirable for the role.
• Basic administrative or office support experience is welcomed; early-career candidates are fully encouraged to apply.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and standard office digital tools.
• Detail-oriented, reliable and proactive, with strong organizational and time-management capabilities.
• Excellent interpersonal and communication skills, paired with a collaborative, team-focused attitude.
• Able to commit to fixed weekly on-site hours at the Munich office, and willing to actively complete relevant company-arranged training programs.
• Legally authorized to work in Germany.