Administration Assistant

The Junior and Senior Institute is looking to engage for the period of September 2024 to June 2025, an enthusiastic, hardworking individual for the position of Administration Assistant. Requirements:

• Associate's or bachelor's degree in business administration, office management, or a related field.
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Fluency in both Greek and English Language
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and manage time efficiently.
• Strong written and verbal communication skills.
• Experience providing administrative support to management or department heads.
• Ability to maintain confidential information and handle sensitive matters with discretion.
• Ability to identify issues and proactively find solutions.
• Resourcefulness in researching information and resolving administrative challenges.
• Previous experience as an administrative assistant or in a similar support role preferred.

Duties and Responsibilities

The indicative duties and responsibilities of this position are outlined in the detailed Job Description. However, these are not to be construed as exclusive or all-inclusive. Location

The Junior and Senior Institute will be located at the Senior School premises. Remuneration

A competitive remuneration package will be offered to the successful candidate, according to qualifications and experience. Job Description

• Administrative tasks: Managing day-to-day operations, such as maintaining records, organizing schedules, and coordinating appointments.
• Student services: Assisting new and existing students with registration, course selection, and enrolment. Providing information on the institute's programs, course requirements, and fees. Maintaining accurate and up-to-date records of attendance, grades, and student performance.
• Communication: Facilitating effective communication between students, teachers, and staff. Addressing inquiries, concerns, and feedback from students and ensuring timely response.
• Facilities management: Overseeing the maintenance of classrooms, equipment, and supplies. Ensuring a safe and conducive learning environment for students and staff. Creating a safe and respectful classroom environment that promotes diversity, inclusion, and cultural understanding.
• Financial management: Assisting with financial operations such as handling student payments, issuing receipts, and preparing invoices.
• Staff support: Providing administrative support to teachers and other staff members, such as arranging meetings, preparing documents, and managing schedules.
• Data management: Maintaining and updating student records in compliance with data protection regulations. Generating reports and statistical analysis as required.

This list includes the main duties and responsibilities of the above-mentioned position; however, it is not exhaustive. Any additional duties that might be deemed for you to undertake, will be communicated clearly and transparently. All professional staff are expected to undertake other duties and projects as may be reasonably required by the Director of Studies in accordance with the grade of the post. This job description is subject to regular discussion and review. 

Applications

Interested applicants should complete our and send their CV and certificates, quoting “Administration Assistant” until the 3rd of May 2024.