Administrative & Onboarding Specialist

FP Markets Group of Companies is a well-established globally regulated Australian broker offering traders access to CFDs across Forex, Indices, Commodities, Stocks and Cryptocurrencies. We are growing and looking to recruit a Full-time Administrative & Onboarding Specialist in our Cyprus office - a certified Great Place to Work®.

In this role you will ensure smooth office operations by managing office infrastructure, supplies, finances, and People Administrative tasks efficiently. This is an exciting opportunity to start a career in the People & Culture Department in a global company with a professional, friendly and results-driven culture.

Direct Reporting to:  General Manager

Dotted-line Reporting: Head of People & Culture 

Responsibilities:

Office Support

• Implement improvements in office efficiency and aesthetics
• Manage office-related and HR payments, liaising with suppliers
• Handle distribution of deliveries and correspondence within the office
• Meet office visitors and arrange their meetings with company representatives
• Coordinate daily tasks such as meal orders, workstation organization, and seating arrangements
• Administer clocking system/card access system
• Track payments and deliver reports on expenses
• Maintain and implement other office-related processes (e.g. stationery, parking, courier, taxi ordering, etc.)
• Provide ad-hoc support to the General Manager and the CEO

IT Assets Management

• Manage IT equipment, ensuring standardized and safe workstations
• Perform basic IT troubleshooting with support from the IT Department
• Maintain Assets Registry

Corporate Events

• Plan and organize team engagement events and trainings
• Track expenses related to events and trainings
• Arrange accommodation for employees visiting and/or flying from Cyprus
• Welcome and assist office visitors with any enquiries they may have

People Operations

• Work with employee benefits providers
• Include eligible employees in benefits programs
• Manage travel and visas, including booking flights, accommodation, and taxis
• Handle visas, work permits, and liaise with relevant service providers

Onboarding

• Assist with onboarding new team members
• Prepare workspaces and necessary equipment in collaboration with the IT Support Team
• Conduct welcome meetings and provide necessary information
• Follow up with new joiners to ensure all necessary support is provided
• Improve the onboarding process

Candidate profile:

• 1 years of experience in office management or HR administrative role
• Experience in coordinating daily office tasks, managing IT equipment, and handling office-related payments
• Proven track record in organizing team engagement events and/or trainings
• Strong organizational and time management skills, with keen attention to detail
• Ability to multitask and prioritize tasks effectively in a fast-paced environment
• Excellent communication and interpersonal skills, with a friendly and professional manner
• Problem solving skills and focus of results
• Proficient in Microsoft Office Suite
• Fluent English and Greek

Our offer:

• Welcoming, young and multicultural team with approachable leadership
• Continuous personal development, growth with the company and opportunity to learn from industry leaders
• Competitive remuneration with regular salary reviews
• Vibrant company life: from team activities to global celebrations

• New beautiful office in an easily accessible location with company-provided fruits, breakfasts and lunches
• Free Gym membership and access to multiple sports and wellness facilities
• Company-provided parking
• Medical insurance after the probation period

Journey to FP Markets:

• Interview with People Function (45 min) to assess match to our culture and company
• Interview with the future Hiring Manager (45 min - 1 hour) to assess match to the job and the team

Join our team and be a part of a professional, rapidly-growing company operating in a multicultural environment!