Executive Assistant

Job Skills

• Microsoft Excel
• Microsoft Office
• Microsoft Powerpoint
• Microsoft Word

Βασικές Πληροφορίες

We are looking to hire, on behalf of our client, an experienced Executive Assistant . In this role, you will report directly to the President and CEO and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. You will also serve as a liaison to the board of directors and senior management teams. To ensure success as an Executive Assistant, you should be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.

Αρμοδιότητες

• Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. 
• Communicates directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well-informed of upcoming commitments and responsibilities, following up appropriately. 
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Οφέλη

• Competitive salary package
• Company phone and phone plan
• Group health insurance policy (A class in the contracted Hospitals)
• Personal health insurance policy €1,500,000
• Restaurant & food card/coupons
• Extremely competitive annual bonus if your performance is above par in all aspects of the job description (there are people in our company who have received annual bonuses greater than their annual salaries)
• Company laptop
  

Απαραίτητα Προσόντα

• At least 5 years of experience supporting C-Level Executives
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
• Expert level written and verbal communication skills in Greek and English
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Επιθυμητά Προσόντα

• Bachelor's degree
• Experience with Adobe Acrobat, and Social Media web platforms