Executive Assistant to CEO

ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions,  the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting  Senior to Middle Level Executives across all sectors. On behalf of our client,  a leading Pharmaceutical company dedicated in improving patients' lives, we are seeking for an experienced  Executive Assistant to support the CEO . 

Executive Assistant to CEO (Ref. 5539/EA/ESS/GR)

Role Overview: We are seeking an experienced Executive Assistant to provide high-level support to the CEO, joining a pharmaceutical company committed to excellence, and in making a meaningful impact in the pharmaceutical industry. The ideal candidate will be highly organized, detail-oriented, and possess exceptional communication and interpersonal skills. This role requires a proactive individual capable of managing a wide range of administrative tasks with efficiency and discretion. Main Responsibilities:

• Provide comprehensive and integrated secretarial and administrative support.
• Efficiently manage CEO’s schedule, including organizing appointments, coordinate meetings, and travel arrangements.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring timely and professional communication.
• Receive incoming communications (phone calls, emails, letters) on behalf of executive, review contents, determine importance, prioritize correspondence for the CEO's attention and summarize and/or distribute contents to appropriate staff.
• Perform daily record keeping and filing of documents.
• Prepare and organize materials for meetings, including agendas, presentations, and reports.
• Assist in coordinating and overseeing special projects or initiatives as directed by the CEO.
• Perform other administrative tasks using independent judgement and discretion to support the CEO effectively.
• Handle sensitive information with utmost discretion and maintain confidentiality on all business and personal matters.
• Provide personal assistance to the CEO, including managing personal appointments, errands, and other tasks as needed.

Requirements:

• Minimum of 5 years of experience as an Executive Assistant at a C-level Executive.
• Bachelor’s degree in Business Administration, Management, or related field.
• Strong organizational and multitasking skills with the ability to prioritize tasks efficiently.
• Proficient in English, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and external partners/audiences.
• High level of discretion and confidentiality in handling sensitive information.
• Positive attitude, proactive mindset, and ability to work both independently and as part of a team.