Executive Personal Assistant

On behalf of our client, we are seeking a highly organized and proactive Executive PA to support the UBO in managing both professional and personal responsibilities efficiently.

You will provide high-level administrative and personal support, ensuring smooth day-to-day operations. This role involves managing the UBO's schedule, coordinating meetings, handling confidential information, and performing various administrative tasks to facilitate the UBO's professional and personal activities.

Job Description

• Maintain and manage the executive's calendar, scheduling appointments, meetings, and travel arrangements
• Prioritize and coordinate meeting requests, ensuring optimal time management
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries for the UBO and their family if required
• Serve as the primary point of contact between the UBO and internal/external stakeholders
• Screen and prioritize emails, phone calls, and correspondence
• Draft, edit, and proofread documents, presentations, and reports
• Plan and coordinate meetings involving the UBO, including preparing agendas, materials, and minutes
• Handle confidential information with utmost discretion
• Manage UBO's files, records, and documentation
• Perform general administrative tasks such as filing, photocopying, and ordering office supplies
• Assist the UBO with personal tasks and errands, including household management, event planning, and coordinating personal appointments
• Manage personal projects and tasks as directed by the UBO
• Build and maintain positive relationships with internal and external stakeholders
• Liaise with other departments and individuals to facilitate communication and collaboration
• Reminding the UBO of important tasks and deadlines
• Perform other miscellaneous tasks
• Assist the UBO and management team with operational issues

Your Profile

• Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives or individuals
• Any qualification would be considered an advantage
• Discretion and trustworthiness, will often be part of confidential information
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Ability to work independently and handle multiple tasks simultaneously
• High level of professionalism and discretion
• Strong attention to detail and problem-solving skills
• Comfortable managing both professional and personal tasks
• Familiarity with handling personal and confidential matters
• Ability to work flexible hours and occasionally travel as required
• Valid driver’s license and reliable transportation

Benefits

• Competitive remuneration package
• 13th salary
• Flexible working hours (08:00-17:00/09:00-18:00)
• Free parking