IMS Assistant & Compliance Officer

sea chefs is a group of companies offering hotel, restaurant and crew management services for both seagoing and river cruise vessels. It is one of the cruise industry’s leading service providers worldwide.

Currently, we employ and manage thousands of employees onboard a remarkable fleet of seagoing and river cruise ships; our shoreside offices are based:

• in Basel and Zug in Switzerland,
• in Limassol in Cyprus,
• in Valletta in Malta, and
• in Hamburg and Berlin in Germany. 

We are looking to hire:

Position: IMS Assistant and Compliance officer

We need a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management with relevant knowledge and quality service.

They should be professional, polite, and attentive while also being accurate. They should be always prepared, alert and willing to meet each challenge directly.

Candidates must have excellent computers skills and excel in both verbal and written communication. Most importantly, candidates should have a genuine desire to anticipate and attend to the needs of others.

Job specification

Qualifications

• Degree in Business Administration, Human Resources, Law, Shipping, and/or Management
• Minimum 3 years of experience in a similar position
• Good understanding of ISO 9001, 14001 and 45001 standards
• Good understanding of the General Data Protection Regulation (GDPR)
• Excellent Computer Skills (Windows environment, Microsoft Word, Excel, Internet)
• Excellent command of the English and Greek language (both written and oral)
• ISO Awareness and or Internal Audit Certificates in ISO 9001:2015, 14001:2015, ISO 45001:2018, ISO 26001:2010 will be considered an advantage.
• Holder of European Driving License
• Willingness to work overtime, and on weekends with short notice
• Ability and willingness to travel abroad

Competencies

• Organizing and planning ability
• Be systematic and consistent
• Detail oriented with great accuracy
• Handling personal, sensitive and confidential information with discretion
• Ability to work independently and as part of a team within specific time constraints
• Ability to multi-task and prioritize deadlines/deliverables
• Ability to work effectively in a team environment
• Tenacity, efficiency, commitment
• Interpersonal skills and ability to interact with all levels of management, internally and externally
• Professionalism, career orientated
• Self-motivated, enthusiastic, energetic
• Willingness to work in a demanding, dynamic environment
• Able to work accurately under pressure
• Strong work ethics

Responsibilities

• Assists in the maintenance of the integrated management system (IMS) combining various management systems e.g., quality, environmental, occupational health, and safety, into a single, overall comprehensive, and harmonized management system.
• Develops the Company’s Operations and Policy Manuals in liaison with the Management.
• Develops the Company’s Policies, Strategies, and forms in liaison with the Management.
• Communicates the various Policies and other documentation to staff.
• Monitors, supervises, and ensures the day-to-day implementation and management of the IMS.
• Monitors and supervises the implementation of the supporting procedures of the IMS.
• Keeps informed about laws and regulations affecting Company’s operations and notifies staff and management accordingly.
• Keeps management updated in relation to the performance of the IMS and its needs for improvement.
• Keeps staff updated about the IMS and the way it is implemented.
• Communicates with external parties such as the Certification Body for issues concerning the IMS.
• Assists with the handling of legal/compliance matters relevant to company’s operations.
• Assists, supports, and advises management on various matters at hand.
• Supports and advises on the handling of various crew/employees related cases and claims.
• Cooperates with the Department Heads and assists them with any compliance issues faced.
• Acts as the company’s liaison officer with various Government Ministries, Departments or Agencies.
• Communicates and maintains relationships with various 3rd parties.
• Communicates and informs other locations of the Group, when and if required.
• Works closely with the company’s lawyers in Cyprus, Malta, Germany, and Switzerland.
• Collaborates on projects by conducting research, writing and fact-checking.
• Prepares information packages for meetings and presentations.
• Prepares various reports and presentations.
• Plans, supervises, and sees to the implementation of IMS Internal Audits and their documentation.
• Plans, coordinates, prepares the agenda, and keeps Minutes for the Management Review of the IMS.
• Coordinates, issues, and presents the Key Performance Indicators of the IMS during management reviews.
• Responsible for preparation of the IMS for the external audits.
• Undertakes any task or duty assigned by the management.

Closing date

This recruitment invitation ends on the 31st of May 2024 at 13:00.

Only Candidates who meet the specified requirements outlined above should apply.

Please forward your CV, in English, to the following email

The recipients of your personal data are authorized officers and employees of sea chefs Cruises Ltd who are responsible for assessing your job application. The data contained in the CV will be used only for recruitment purposes.

The shortlisted candidates will be contacted to arrange for interviews during which they will be asked to review and sign the Privacy Notice for Shoreside Candidates.

The shortlisted CVs will be stored, in a predetermined area, for safekeeping, where access is controlled.

You have certain rights in relation to your personal data. We wish to inform you that you have the following rights:

• To access your data in order to rectify it.
• To delete and stop processing your personal data (“Right to be forgotten”).
• Other rights: in addition, you may have rights to have your information deleted if we are keeping it too long, have its processing restricted in certain circumstances and/or to obtain copies of information we hold about you in electronic form.
• You can make a request or exercise these rights by contacting us and we will make all reasonable and practical efforts to comply with your request and respond within 30 days, so long as it is consistent with applicable law.

If you do not receive any communication regarding the position within 15 to 20 working days after the closing date, you may assume that you haven’t been shortlisted. Due to the high volume of applications, we receive, only shortlisted candidates will be contacted.

Please be advised that for personal data purposes we will delete all CVs of the candidates who will not be shortlisted.

All applications will be treated in the strictest confidence.

Thank you,

HR Management

sea chefs