Office Administrator

Responsibilities:

• Office Management:
  • Oversee day-to-day office operations and ensure efficient functioning of all office equipment and facilities.
  • Coordinate maintenance, repairs, and cleaning services for the office premises.
  • Develop and implement office policies and procedures to enhance operational efficiency.
• Quality Assurance Procedures:
  • Develop, implement, and maintain quality assurance procedures to ensure compliance with company standards and regulatory requirements (ISO 9001 and other)
  • Conduct regular audits and inspections to identify areas for improvement and ensure adherence to quality standards.
  • Collaborate with department heads to develop and update quality control processes.
  • Investigate and resolve quality-related issues and implement corrective actions as necessary.
• Administrative Support:
  • Provide administrative support to various departments, including scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Prepare and distribute internal communications, memos, and reports as required.
  • Assist with the recruitment process by scheduling interviews and maintaining candidate records.
  • Maintain accurate records and databases, including employee records, vendor contracts, and office expenses.
• Health and Safety Compliance:
  • Ensure compliance with health and safety regulations and maintain a safe working environment for all employees.

• Communication and Liaison:

  • Serve as the primary point of contact for internal and external stakeholders, including employees, clients, vendors, and visitors.
  • Manage incoming and outgoing correspondence, including phone calls, emails, and mail.
  • Liaise with vendors, contractors, and service providers to coordinate office-related activities and ensure timely delivery of services.

Qualifications:

• Bachelor’s degree in business administration, office management, or a related 
• Proven experience in office administration, facility management, or a similar role.
• Organizational and multitasking abilities, with a keen eye for detail.
• Proficiency in Microsoft Office Suite and office management software.
• Excellent Knowledge of English Language